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Mass emails :
IEEE-CIS ListServers
SENDER Instructions
EDITOR Instructions
OWNER Instructions
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Mass email EDITOR instructions

Table of Contents :

Introduction :

The IEEE Computational Intelligence Society (IEEE-CIS) [sole,co]-sponsors a large number of [conferences, symposia, workshops, etc] (referred to generically as "conferences" in the rest of the web-page). Starting with WCCI2020, a number of IEEE ListServers have been set up so that recipients may [sub, unsub]-scribe to the conferences for which they will receive publicity mass emails. As of summer 2019, only the WCCI2020 ListServer is actually being used, but the lists will be available to other conferences for their future use if they decide to use them.

Note that a basic IEEE-CIS policy is that a maximum of 8 mass emails are allowed to publicize any conference, with one or perhaps two additional emails being allowed by the IEEE-CIS President for exceptional situations. Additional emails mostly arise where serious mistakes have been made in emails, or special issues arise requiring one more email.

General information about the IEEE-CIS ListServers can be found via the links on the Menu above. This web-page focusses specifically on EDITORs.

[Roles, Responsibilities, Access] for EDITORs

A number of roles for server administration are given in the "LISTERV documentation" (see the "Further information" section below), but it's worth noting :


Approval of an email for sendout by the server

(this can also be done by OWNERs!)

One a SENDER has sent an email to an IEEE-CIS ListServer, it must be checked and approved by an EDITOR before allowing the ListServer to distribute the mass email to its email list.

As an EDITOR, you will receive email notification from IEEE-ListServ that an email was received from a legitimate SENDER.

Open the attached mass email to review the content and ensure that : Finally, click the "approval link" in the email from the IEEE-CIS ListServer to allow for its distribution.

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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