Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Letter of Acquisition

07Dec2020 - I just noticed that I had omitted content for the "Letter of Acquisition" in this webPage, even though the directory has the files. I have just pasted the 3 key "documents" below. I won't be adding explanatory text and links any time soon....

Letter of Acquisition - working copy

Letter of Acquisition - 46175


Conference Record # 46175


Thank you for completing the IEEE Conference Publication Form for 2019 International Joint Conference on Neural Networks (IJCNN). We are pleased to inform you that your publication is eligible for inclusion in the IEEE Conference Publication Program (CPP). The CPP exclusively handles the worldwide post-conference sales and distribution of IEEE-related conference publications to individuals (including IEEE members) and institutions (including libraries), via channels such as IEEE Xplore®. The IEEE Online Conference Publication page is available to assist Organizers with issues related to conference proceedings:


Please be advised that this Letter of Acquisition does not represent a commitment by IEEE to publish the proceedings of the identified conference. All conferences and conference proceedings must meet IEEE's quality standards and IEEE reserves the right not to publish any proceedings that do not meet these standards.


For the purpose of consistency, the title 2019 International Joint Conference on Neural Networks (IJCNN) must be used on this conference proceedings. Consistency is required to ensure that end-users can readily identify, access and cite your content. Please use the same sequence of words on the cover, title page, copyright page (reverse side of the title page), and, if applicable, the spine. (Subtitles may be used to customize titles so they are more recognizable. However, they must be placed after the full official title as it appears above). This will fulfill the need for accurate cataloging data that can be easily employed in computerized information and retrieval systems.


Per IEEE operating policy, you must provide us with three (3) identical CD, DVD or USB drives which contain the following:
All conference publication material is to be sent no later than 18-Aug-2019. Please note that the Xplore compliant submission must be distinct from any proceedings in any format (CD, DVD, USB drive, paper, etc.) you may be producing for distribution to attendees and others. For detailed information on how to prepare and submit PDF files and packing lists, please visit the following website:



Media Type
Part Number ISBN Print
Media Qty
XPLORE COMPLIANT CFP19IJS-ART 978-1-7281-1985-4 2161-4407 3
USB CFP19IJS-USB 978-1-7281-1983-0 3
PRINT CFP19IJS-PRT 978-1-7281-1984-7 2
If the media types being produced change from what you provided on the IEEE Publication form, please contact for new cataloging information.

* In order to provide proper contact information for users of the conference USB, information regarding technical inquiries must be included on the first page viewed when the USB is accessed. This information should include: name, phone, fax and e-mail address of the vendor that will handle all technical inquiries regarding your USB. IEEE Conference Operations will not provide this support.


IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Please visit the following URL to learn more about securing copyright transfer, and to register your interest in using the electronic IEEE Copyright Form for your conference.


In order to avoid the loss of copyright by IEEE for your publication, the following copyright must appear either on the copyright page for print proceedings or on the first page viewed when the CD-ROM, DVD or USB drive is accessed.

Copyright and Reprint Permission: Abstracting is permitted with credit to the source. Libraries are permitted to photocopy beyond the limit of U.S. copyright law for private use of patrons those articles in this volume that carry a code at the bottom of the first page, provided the per-copy fee indicated in the code is paid through Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923. For reprint or republication permission, email to IEEE Copyrights Manager at All rights reserved. Copyright ©2019 by IEEE.

The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:


(Howell: note, in 2017 this link was

For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-1985-4/19/$31.00 ©2019 Crown
For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-1985-4/19/$31.00 ©2019 European Union
For all other papers the copyright notice is: 978-1-7281-1985-4/19/$31.00 ©2019 IEEE


The CPP assures wide distribution of conference proceedings by providing abstracting and indexing of all individual conference papers for inclusion in worldwide databases. The CPP makes every reasonable attempt to ensure that abstracts and index entries of content accepted into the program are included in databases provided by independent abstracting and indexing (A&I) services. Each A&I partner makes its own editorial decision on what content it will index. IEEE cannot guarantee entries are included in any particular database.

Timely receipt is an important aspect of the post-conference discovery and distribution of your publication. Therefore, please take note of the following:

All required submissions (see Section II above) are to be sent no later than 18-Aug-2019. (Please note that we do not release any copies for sale until after the conference has been held).
Please send your 3 CDs, DVDs or USB drives to the address shown at the bottom of this letter.
COD's will not be accepted.


IEEE PDF eXpress: A freely available online tool designed to assist conference organizers and authors in complying with the IEEE PDF requirements
(Howell 2017 was


Policy and submission instructions for handling Non Presented Papers (No Show).
(Howell 2017 was


Manuscript Templates for Conference Proceedings:
(Howell 2017 was


Selecting the "Accept" button below signifies agreement with the terms and conditions stated above. Please be informed that until these terms are accepted, your conference is not formally included in the Conference Publication Program (CPP) and, therefore, will not be processed for posting to IEEE Xplore. Should you have any questions or comments, please contact IEEE Conference Operations at

Thank you for your contribution to our IEEE Conference Publication Program.

IEEE Conference Operations
445 Hoes Lane
Piscataway, NJ 08854 USA
Fax: +1 732 981 1769
Availability: Monday-Friday 08:00 - 16:30 Eastern Standard Time
IEEE: Advancing Technology for Humanity
LOA Signatory First Name:* Bill

LOA Signatory Last Name:* Howell

LOA Signatory Email:*


If the terms of the Letter of Acquisition are not accepted, your conference content will not be processed for posting to IEEE Xplore.

Review and approve the Letter of Acquisition (LOA)

-------- Forwarded Message --------
Subject: Letter of Acquisition - Conference Record #46175 - 2019 International Joint Conference on Neural Networks (IJCNN)
Date: Thu, 27 Sep 2018 15:37:50 -0400

Conference Record #46175

Dear Bill Howell,

Please click the link below to review and approve the Letter of Acquisition (LOA). The Letter of Acquisition provides the information you need to prepare and submit your conference proceedings to IEEE. Your approval of the LOA confirms an agreement between your conference and IEEE for acceptance into the IEEE Conference Publication Program (CPP).

Please select Approve at the bottom of the LOA to indicate that you have read and understand the terms outlined.

Please be sure to download a copy of this Letter of Acquisition after you select 'Approve'.

If IEEE is the copyright holder, all authors which intend on publishing in the IEEE Xplore Digital Library are required to provide a transfer of copyright. IEEE will not permit publication of conference papers unless copyright transfer has been completed. We will reach out to you with next steps in the copyright transfer process. Additionally, IEEE requires all IEEE publications, which hold an IEEE copyright, be submitted to a plagiarism detection process prior to being uploaded to Xplore to ensure originality of the content. Organizers for IEEE copyrighted conferences are encouraged to utilize IEEE CrossCheck, a plagiarism detection tool, which is offered at no cost to the conference organizers. For more information, please visit:

IEEE is ready to help! If you have any questions about this Letter of Acquisition, or the Conference Publication lifecycle, please contact us at

Best wishes for a successful conference!

Best regards,

IEEE Meetings, Conferences & Events
Phone: +1 855 340 4333 (Toll Free US & Canada)
+1 732 562 3878[2] (Worldwide)
IEEE: Advancing Technology for Humanity

Letter of Acquisition (LOA) - official copy

Here is an example of an LOA confirmation...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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