Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Paper reviews - from the authors' perspective

NOTE : Refer to the Reviewers' Guide for information related to your tasks as a paper reviewer, if applicable. The current web-page is a general description of the review process from the authors' perspective.

This webpage will only be of interest to new authors, as experienced authors will be familiar with the peer review process.

Before discussing the peer review process, it is worthwhile to mention that the Program and Technical Co-Chairs do an initial screening of paper submissions for suitability to the conference. These initial criteria include :

Peer reviewers

[WCCI,IEEE-CEC, IJCNN, IEEE-FUZZ] apply a single-blinded peer review process for accepting papers (reviewers see the author names, but authors don't see the reviewer names). Both INNS and the IEEE-CIS have an extensive list of reviewers, and submitting authors are also recruited to help with the reviews. Reviewers are selected based on their fields of expertise and track record of reviews, and non-listed reviewers are sought out and recruited where special expertise is lacking. Each paper is to have a minimum of three reviewers, meaning that there usually is a last-minute scramble to find replacements for reviewers who fail to submit their reviews by the deadline.

Conference paper management system and other checks

The IEEE conference paper system, managed by [WCCI,IEEE-CEC, IJCNN, IEEE-FUZZ] Web Reviews Chair Tomasz Cholewo of Lexmark (he's been doing this for many IEEE conferences for years), tracks [author contact information, paper submissions, reviews, reviewers, eCfs, acceptance], Conference registration is confirmed by INNS Conference manager Regina Leggo of Association Resources, Washington DC. IEEE Cross-Check is done by the Technical Co-Chairs, and potential violations are discussed with "IEEE Meetings, Conferences, Evnts" (IEEE-MCE) staff.

Rejection of papers AFTER acceptance

After peer review and paper acceptance, papers may still be rejected if (for each item below, see the appropriate see the menu item above unless otherwise indicated) :

Best Paper Awards

The INNS and IEEE-CIS are eager to recognize exceptional authors and scientific work. These include : Please take the time to recommend papers that you think are worthy of notice!


There are a number of excellent descriptions and training videos that explain the peer review process. They can help young authors better understand the process, and to be patient and not gt overly upset and discouraged when a paper is rejected. After all, that happens to the best of scientists!
The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :
  1. Initial submission of your paper to the IEEE paper review system.
  2. Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
  3. Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
  4. IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
  5. Submission and approval of a properly revised final paper.
  6. Travel visa approval, for citizens of countries required to do that by Hungary.
  7. ?What else have I forgotten? ...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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