Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Problematic papers - author [corrections, formatting, re-submission]

Table of Contents :

How do I know that my paper is problematic?

In the case of IJCNN2019, the [Publications, Technical] Co-Chairs and myself went through all of the papers looking for obvious formatting problems. I also put together a spreadsheet of CrossCheck results that was available to authors.

Our notes and results were put together in a "problematic papers" file. Not all of the papers includd actually had problems - sometimes they were in a list as a note to re-check some of the work, and the statatus of the papers.

Every conference will be different, but found that the authors' active involvement in the process was very effective in moving things along.
In that sense, having tools available allows authors to do their own checks before these become a problem later in the process.

Re-submission of papers AFTER the final paper submission

Of course, the intent was that papers were not to be changed AFTER their final submission to Tomasz Choleewo's paper review system. That's fine for most papers, but a significant portion WILL require corrections that were missed in the previous steps of the conference paper process, so that they qualify for IEEE Xplore online availability.

Tomasz Cholewo's paper review system cannot be used by authors for these late stage paper submissions. (Actually it can, but it's simpler to collect all the modified papers so they can be uploaded together.) Authors should therefore email their papers to the Publications Chair Chul Sung. Publications Chair. IBM Watson Research. USA.

REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :
  1. Initial submission of your paper to the IEEE paper review system.
  2. Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
  3. Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
  4. IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
  5. Submission and approval of a properly revised final paper.
  6. Travel visa approval, for citizens of countries required to do that by Hungary.
  7. ?What else have I forgotten? ...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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