Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : IEEE PDF eXpress Plus - check your paper [setup, formatting]

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

Table of Contents :

Solutions to [PDF eXpress, copyright] submissions

NOTE : As several problems with the submissions of IEEE [PDF eXpress, electronic Copyright form (eCf)] are similar, click to view related details in Authors' Guide : IEEE electronic Copyright form (eCf) BLOG - Can't upload copyright form.

Subject: IJCNN2019 Budapest - IEEE [PDF eXpress, electronic Copyright form (eCf)] problems
Date: Mon, 11 Mar 2019 10:39:42 -0600
From: IJCNN2019_Budapest

Authors have been having trouble with the [IEEE PDF eXpress, electronic Copyright form (eCf)] submissions. One trick is to use conference numbers of [46175XP, 46175X] respectively for these submissions. More detail can be found at the links :
Also - Did you log in to the IEEE PDF eXpress site to create your own account? This is suggested in your paper acceptance letter and in the "Authors' Guide : IEEE PDF eXpress Plus" web-page (link above).
Apparently, if you take too long to do the eCf submission it may provide an error.

Many thanks to [Thomasz Cholewo , Gustavo Oliveira <>, Hussein Abbass <>, Hao Li <>] for providing solutions.

If you still have problems with these submissions, please email Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA.

Mr. Bill Howell

Subject: Re: IJCNN 2019 Paper #19437 - acknowledgement
Date: Sun, 10 Mar 2019 21:56:13 -0300
From: Gustavo Henrique Ferreira de Miranda Oliveira <>
To: Leandro Minku <>
CC: Bill Howell, Adriano Lorena Inacio Oliveira <>, Chrisina Jayne. General Co-Chair & Workshop Chair. IJCNN2019 Budapest. INNS Director. Oxford Brooks U. Oxford. UK

Dear Bill,

I'm not sure what I did differently to be able to perform the resubmission. However, I remember all the steps, I'm writing them down so you can understand what I did differently:

1st Resubmission:

I made the modifications that the reviewers requested and I entered on the PDF eXpress test site ( I entered the conference ID that came in the email confirming acceptance of the paper, which would be: 46175. When I tried to login, I received a message that the conference ID was wrong and the following message appeared on the login screen: "... If you are having trouble using the Conference ID from your author kit please make sure you add an "xp" at the end and try it again. For example - icde08 should be icde08xp. ..."

So I modified the conference ID to 46175xp and it worked. With that, I checked our paper using the PDF eXpress test with success and did the resubmission. About the electronic Copyright form (eCf) I just followed the highlighted steps in the email and had no problems.

2nd Resubmission:

We remember that the ACKNOWLEDGMENT was missing, so we modified the paper and tried to resubmit. This time, I had forgotten to check the paper with the PDF eXpress test and I tried to upload the file, however, I received an error message. At the moment I do not remember what the message was.

3rd Resubmission:

After checking the paper with the ACKNOWLEDGMENT in the PDF eXpress test, I was able to complete the submission. After that, I was directed to the eCf page, but I received the following error message:
Although we received this message, we received the confirmation email of the resubmission.

I hope I have helped,

Problems with IEEE PDF eXpress submissions

Subject: Conference Id not working on PDF-express
Date: Thu, 7 Mar 2019 17:32:38 +0100
From: Samuele Tosatto <>
To: Bill Howell, Chrisina Jayne

this morning I was notified that our work has been accepted for the IJCNN conference. In the mail it is requested to check if the PDF matches the guidelines provided via using a conference ID: 46175.
Unfortunately, this ID is not working for me.
Thank you in advance for your time.

From: Chathura Wanigasekara <>
Date: Thu, Mar 7, 2019 at 9:46 PM
Subject: IEEE PDF eXpress
To: Chrisina Jayne

When I try to log in to IEEE PDF eXpress following error occurs.

"Error in Conference ID
The IEEE PDF eXpress™ Conference ID that you entered is not a valid Conference ID."

Can you kindly look into this please.

From: Debasmit Das <>
Date: Sun, Mar 10, 2019 at 2:11 AM
Subject: PDF Express for Paper compliancy
To: Chrisina Jayne

I was trying the PDF Express with conference ID 46175 but it says "The IEEE PDF eXpress™ Conference ID that you entered is not valid." Can you kindly look into that ?

Problem - embedded fonts in the images

Subject: IJCNN2019 Author Guide feedback
Date: Mon, 8 Oct 2018 16:24:31 +0200
From: Simone Scardapane []

In IEEE eXpress, my main concern generally is about embedded fonts in the images. Maybe we can mention this?

Date: Mon, 8 Oct 2018 10:17:56 -0600
From: Bill Howell. Hussar. Alberta. Canada

Yes - as a question, because I'm not familiar with that. I think I saw a reference to that in the forest of IEEE documents (maybe the LaTex template or Shell's site or something), and somebody can probably answer it. A good question is worth a thousand good answers.