Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

HELP system description

This web-page is directed to those who want to understand the Authors' Guide HELP system, in the (unlikely?) case that they will implement it for future conferences. The HELP system was put together ~4 days full-time work, over the period of 07-11Jan2020, including these very brief instructions. As the system was thrown together in a panic for the last of 8 mass emails for IEEE WCCI 2020 Glasgow, it is [immature, incomplete, of unknown benefit].

You can view the actual "IEEE WCCI 2020 HELP" web-page, as well as the rest of the Authors' Guide, via the Menu at the top of this page.

Table of Contents :


FAQ "Frequently Asked Questions" - For now, only a small number of FAQs from IJCNN2019 have been listed on the "IEEE WCCI 2020 HELP" web-page. Many more are in the Authors' Guide [page, blog]s. Typically, FAQs are related to the Menu at the top of this page
OrgCom conference Organising Committee members
FAQ Team The [To, CC] recipients of a mailto. This can vary for every FAQ, and will often involve individuals from more than one OrgCom Committee, plus HELPERs


The HELP Guide tests an idea for improved handling of author inquiries, as well as helping direct authors to information related to their queries. HELP acts as a "quick guide" for authors having troubles with the entire [paper, conference] process.

Components of the HELP system

Requirements and Constraints

Contact list alternatives

Potential advantages of the HELP system

Potential disadvantages of the HELP system


Missing pieces


As of 11Jan2020 after one day on-line, it's far too early to make an assessment. Realistically, the tool would have to be used seriously over several different conferences for a couple of years, through several stages of [feedback, evolution]. Furthermore, some teams are much quicker to take advantage of [new, differnt] tools than others, so even if it is a total failure for WCCI2020, another conference-year might be able to use it to their advantage.

Approximately 200 authors used the IJCNN2019 Authors' Guide, which was a big reason that I recommended to the WCCI2020 Publications Chairs that it NOT be carried forward. The returns are far too scant for the maintanance effort required! I assume that will be the case for the WCCI2020 HELP web-page.

REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :
  1. Initial submission of your paper to the IEEE paper review system.
  2. Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
  3. Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
  4. IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
  5. Submission and approval of a properly revised final paper.
  6. Travel visa approval, for citizens of countries required to do that by Hungary.
  7. ?What else have I forgotten? ...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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