Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : Authors' Guide

16Dec2018 NOTE : At first, I posted all blog [questions, responses on this page, with copies in other relevant blogs. However, as the number of blog postings has increased, on this blog-page I am retaining only questions that are [very general, high-occurrence, special or multi-theme] questions that warrant inclusion here.

From: Shradda via IEEE Conference Search: Inquiry
Sent: 20Nov2018
I would like to join the conference and receive the invitation. Can you please share the details how i can be participate in this conference.
Date: Tue, 20 Nov 2018 14:22:57 -0700
From: Bill Howell. Hussar. Alberta. Canada
Conference information is available at You may attend by registration whether or not you have a paper to submit (15Dec2018 deadline). Information for paper submissions is available on, and extra guidance can be found on

We do not normally invite people to attend the conference, although authors do receive confirmations of registration to help with travel visas, if required.

From: Pranshoo V. via IEEE Conference Search: Inquiry
Sent: 14Nov2018
If the conference paper is selected, then can we give the presentation remotely over video conference?
Date: Tue, 20 Nov 2018 14:22:57 -0700
From: Bill Howell. Hussar. Alberta. Canada
This is not permitted as a plan. In very exceptional cases (in 2017 I think we had 2 or 3 out of ~620 papers that were accepted) authors are allowed this option, in spite of many more requests to do that. For IJCNN2017 Anchorage I helped those authors with the conference arrangements for video presentations, and was present for 2 of the papers. This did not go well and was [annoying, frustrating] for the audience. It also requires the time of other people, disrupting their schedules.

The papers of authors that do not show up at the conference to present are NOT included in the IEEE Xplore online publishing, although they appear in the on-site USB memory sticks (which are produced prior to the actual conference, of course). Your paper would therefore not be indexed.

Subject: Submission for IJCNN and preprints
Date: Wed, 24 Oct 2018 14:05:34 +0900
From: Tsukasa Ishigaki []

My name is Tsukasa Ishigaki and I am an associate professor at Tohoku University, Japan. I found your e-mail in Guidelines for Paper Submission in IJCNN2019's web page.

I would like to know whether our paper can submit to IJCNN2019 if the paper have already been released as preprint on "arxiv", discussion paper or technical report. For example, NIPS and ICML permit to submit such papers, however, IEEE ICDM does not permit.

Could I submit our paper to IJCNN2019 if the paper have already been released as preprint?
Best regards, Ishigaki

Subject: Re: posting papers submitted to IJCNN on arXiv
Date: Tue, 20 Dec 2016 11:31:15 -0500
From: IEEE IP Expert AVG []
To: Bill Howell. Hussar. Alberta. Canada>
CC: Bryan Tripp []
IEEE does allow authors to post their preprint papers on ArXiv. It is the only approved third-party server for author posting at this time. Information about posting on ArXiv is available on our site at
Best regards, Tony

From: Heng Wang []
Sent: Tuesday, September 25, 2018 7:03 AM
To: Robert Kozma []
Subject: Paper submission for IJCNN 2019

I am writing to you regarding with the paper submission for IJCNN 2019. I am wondering is the paper double blinded or single blinded. It would be great if you could help me clarify with that. I really appreciate your time!

Thank you and regards, Heng
Subject: RE: Paper submission for IJCNN 2019
Date: Tue, 25 Sep 2018 14:49:06 +0000
From: Robert Kozma
To: Heng Wang
CC: Bill Howell

The procedure is single blinded. Let me cc Bill Howell Publ Chair for further clarifications.

Thank you for your interest.
Regards, Robert