Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

IEEE Letter of Acquisition

The IEEE Conference Application must have been accepted (or at least submitted) before the IEEE Letter of Acquisition can be submitted, but I suggest that you don't wait. Prepare it early, and leave it in "Edit Mode" so that you aren't messing with it if deadlines get compressed.
IEEE Letter of Acquisition for IJCNN2019

Subject: Letter of Acquisition - Conference Record #46175 - 2019 International Joint Conference on Neural Networks (IJCNN)
Date: Thu, 27 Sep 2018 15:37:50 -0400

Conference Record #46175

Dear Bill Howell,

Please click the link below to review and approve the Letter of Acquisition (LOA). The Letter of Acquisition provides the information you need to prepare and submit your conference proceedings to IEEE. Your approval of the LOA confirms an agreement between your conference and IEEE for acceptance into the IEEE Conference Publication Program (CPP).

Please select Approve at the bottom of the LOA to indicate that you have read and understand the terms outlined.

Please be sure to download a copy of this Letter of Acquisition after you select 'Approve'.

If IEEE is the copyright holder, all authors which intend on publishing in the IEEE Xplore Digital Library are required to provide a transfer of copyright. IEEE will not permit publication of conference papers unless copyright transfer has been completed. We will reach out to you with next steps in the copyright transfer process. Additionally, IEEE requires all IEEE publications, which hold an IEEE copyright, be submitted to a plagiarism detection process prior to being uploaded to Xplore to ensure originality of the content. Organizers for IEEE copyrighted conferences are encouraged to utilize IEEE CrossCheck, a plagiarism detection tool, which is offered at no cost to the conference organizers. For more information, please visit:

IEEE is ready to help! If you have any questions about this Letter of Acquisition, or the Conference Publication lifecycle, please contact us at

Best wishes for a successful conference!

Best regards,

IEEE Meetings, Conferences & Events
Phone: +1 855 340 4333 (Toll Free US & Canada)
+1 732 562 3878[2] (Worldwide)
IEEE: Advancing Technology for Humanity

Subject: IJCNN2019 Publications - Letter of Acquistion (LOA - IP to IEEE) signed, next steps
Date: Tue, 2 Oct 2018 11:29:12 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Chrisina Jayne. General Co-Chair & Workshop Chair. IJCNN2019 Budapest. INNS Director. Oxford Brooks U. Oxford. UK <>, Zoltán Somogyvári. General Co-Chair. IJCNN2019 Budapest. Wigner Inst. Hungarian Academy of Science. Budapest. Hungary , Péter Érdi. General Co-Chair. IJCNN2019 Budapest. INNS VP Membership. Kalamazoo College. MI. USA, Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <>
CC: Yoonsuck Choe. Treasurer. IJCNN2019 Budapest. INNS Treasurer. Texas A&M U. USA <>

Questions :

For your information, a list of some key Publications preparations, with a couple of links to recent documents, is provided below my signature block. I haven't cc'd the [Program, Technical] Chairs as I'm not sure they would be interested in this simple st

Mr. Bill Howell
P.O. Box 299, Hussar, Alberta, T0J1S0
member - International Neural Network Society (INNS), IEEE Computational Intelligence Society (IEEE-CIS),
Association of Professional Engineers and Geo-scientists of Alberta (APEGA)
IJCNN2019 Budapest, Publications and Sponsors & Exhibits Chair,
WCCI2018 Rio de Janeiro : Publicity committee, mass emails
Retired: Science Research Manager (SE-REM-01) at Natural Resources Canada, CanmetMINING, Ottawa
My public key : 4060215C on hkp:// (see

The text below is for information-only :

IEEE Publications Form - Done. Rather than send a copy to you (as it's not that exciting), here is the link :

IEEE Letter of Acquisition (LOA) - This is the normal agreement that allocates the Intellectual Property (copyrights) of the IJCNN2019 to the IEEE, as required for them to publish and post online with IEEE Xplore. I scrutinized the LOA in detail (see the linked file, and I ran Linux diff!), and it is essentially the same, word-by-word, as the IJCNN2017 Anchorage LOA that I signed as Publications Chair. The only differences are changes in 3 links that provide help and instructions, and of course the dates and ISBN numbers.

Memorandum of Understanding (MOU) - If the MOU has been signed (and I assume that it has), then theoretically I believe I can prepare necessary Publications webpages. Perhaps the conference budget is a required [part, predecessor] of the MOU? My experience so far is that even if items like this aren't in place, it may still be possible for me to proceed with the next steps.

Note that the [LOA,MOU] items above are supposed to be done 24-18 months prior to the conference, according to the IEEE "Conference Timeline", but that is much earlier than normal for INNS-IJCNNs?

IEEE Paper Submission [website, system] (Tomasz Cholewo and Regina Legoo) - I'll have to look closely at this, as I have to work with that system (IEEE electronic Copyright forms (eCfs) were a big problem in IJCNN2017, and production of the proceedings uses the paper submission system and conference program to produce the printed program for the conference and the Xplore online proceedings).

IEEE PDF eXpress Plus - allows authors to check that their papers are [formatted, setup, graphics] properly so that the paper won't chock in the system at a later date. The earlier that they can do the test, the less likely they'll run into headaches for final paper submission when time might be short and frustration high if they do have problems. My guess is that this is fast to provide access once the paper submission system is in place.

CrossCheck system for plagiarism - The IEEE Publications advice is : "... Conference organizers are encouraged to use CrossCheck as early as possible during the manuscript review process. ..." Hopefully, I will be able to do do checks on papers every once and a while as they come in before the paper submission deadline, then rapidly around the deadline. High indicators of potential plagiarism can be used to help authors correct their papers, or to allow the Technical Co-Chairs to perhaps put off reviews until a decision is made on a paper (rather than have reviewers work on a questionable paper).

IEEE electronic Copyright form (eCf) - This will be set up, but isn't an immediate priority as it isn't required until around the time of final paper submission.

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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