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Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Publicity Committee Responsibilities

Table of Contents :

Introduction :

Before ~IJCNN2015, there had been only one member of the Publicity Committee for INNS-organised conferences. Since then, the Publicity Committee for IJCNN (odd years) has grown to 2-3 members typically. The tasks were spit up by [mass emails, social media, newsgroups]. Note the big difference between newsgroups and mass emails.

WCCI2020 has 10 members on its Publicity Committee, most of whom apparently take care of various regions, with myself as mass emails only.

Perhaps the best conference [marketing, publicity] over the years has been run by NIPS, which became the "go to" conference for [Deep Learning, workshops, jobs]. They seem well-integrated into corporate and government needs and possibly [support, associative, collaborative] activities.

There may still be "leftover scraps of information" in the source document.

PUBLICITY Committee Responsibilities

Here is a list from the INNS BigData conference of 2016, by Simone Scardapane

Here is an initial, incomplete assignment of publicity responsibilities (it may help the Publicity Committee and other Organising Committee members if a list is posted on the BigData website):
  1. Monthly/ongoing updates of information for Publicity - Each month Teng Teck Hou will poll the Chairs of [General, Technical, Special Session, Tutorials, Workshops, Sponsors] for updates on [events, Calls, people, other news]. He is the Publicity Co-Chair that other Chairs should contact with ongoing items, which he will forward to other Publicity Committee members plus WebMaster Adel Alimi to keep them informed.
  2. Newsgroups / Mailing Lists : Teng Teck Hou handles this, and will confirm if Asim Roy wants to personally do the connectionist newsgroup. (Asim - please contact Teck Hou directly if you want to discuss this point.)
  3. Social Media - In general, Simone Scardapane will handle this, with some specific sites being covered by Teng Teck Hou. Both will ask for help from Jose and Bill as needed. As a rough first cut :
  4. Flyer (Call for Papers) - José Antonio Iglesias will create and maintain a journal-quality flyer, and will make sure that the most recent version is always available on the BigData website.
  5. Calendars - José Antonio Iglesias will work on having the BigData conference appear in various calendars of [society and other websites, magazines, journals].
  6. Mass email list - Bill Howell handle this, and needs help from everyone for finding ways of gathering additional emails.
  7. Advertisements in [magazines/ journals] - Simone Scardapane will contact DeLiang Wang concerning the possibility of a BigData page advertisement in Neural Networks journal. Other magazines journals (such as in the Big Data world) may be considered if there is a budget (it's expensive!).
  8. Regional promotion - The issue here is to contact societies and conference Chairs to ask that the BigData 2015 San Francisco Call for Papers is available in conference packages, on a table at the conference, and that it be mentioned during a general session of the conference.
  9. Marketing of [BigData, Neural Networks, INNS] - Teng Teck Hou will be proposing some "higher order thinking" on what we should be doing to position [BigData, Neural Networks, INNS] for the long term, and how that translates as well for the BigData conference Publicity.
  10. Additional communication channels - ALL INNS and BigData Organizing Committee members have a responsibility here. As per Teck Hou's comment "... Just like as we always do, we can post e-mails within our own organization / department / school. Hard copies of the CFPs can be pasted on noticeboards. The simplest and the most obvious methods can, at times, be the most effective. ..."

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