Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Authors' testing of their own papers

Table of Contents :

Background description

08Jul2019 Howell - This is a very [new, incomplete, brief] web-page. There is a great need for toolsets that authors may use on their own computer to do testing, as this is usually only available late in the process when submitting papers, leading to last minute panics, or failures to catch the mistakes.

This is particularly the case for CossCheck text similarity tests. Far too many good papers have been lost because authors were not provided with the rejection criteria, and/or had no way of testing their papers before facing rejection. Furthermore, rejections of papers have not been [quantitative, consistent[. In spite of efforts, a lack of consistency was also the case for IJCNN2019, where the rejections were not caught in time, leading to as many such papers being accepted as rejected.
Other problems, but for which I don't have anything for users, include : Feedback is welcome concerning tools that may help with these problems, or suggestions for other tools that are needed by authors.

Paper [[top, bottom, left, right] margins, size]

The most frequent failure of "problematic papers" are incorrect paper [[top, bottom, left, right] margins, size]. This is hard to see, and easy to forget. Authors may simply [download, adpat, run] a bash script that overlays red borders on each page of their paper, so this is clearly seen. You require (for a Linux system) : Very skimpy instructions for the use of this bash script are in the script itself.

For users of operating systems other than Linux, maybe one of you can convert the bash script to python, and send it to me for posting, along with the sourcing for the other components?

CrossCheck-like text similarity

As per the "Authors' Guide : CrossCheck" as twell as some blog comments (see the menu at the top of this page) : For IJCNN2017&2019, far too many great papers were rejected in an entirely avoidable way because of the %self-similarity criteria, which strongly outnumber %external-similarity rejections. Authors DEFINITELY SHOULD PRE-SCREEN THEIR PAPERS PRIOR TO SUBMISSION, preferably with iThenticate-based tools like CrossCheck, or other similar tools (NTU's TurnitIn is an example that gives similar, albeit lower overall %similarity, to CrossCheck). For authors who do not have access to CrossCheck or other equivalents, what we really need is a [free, simple] pre-check tool that they can test against a collection of pdfs that they used to prepare their paper. However, though it may be easy (or not) to program something simple : I'll leave it a that for now, but a tool to pre-check papers would be a powerful help to authors at an early stage of ther paper preparation. Because the over-whelming number of cases are problems of "text self-similarity", even if a program only checked a paper against the authors' previous publications, that would be a great step forward.

REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :
  1. Initial submission of your paper to the IEEE paper review system.
  2. Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
  3. Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
  4. IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
  5. Submission and approval of a properly revised final paper.
  6. Travel visa approval, for citizens of countries required to do that by Hungary.
  7. ?What else have I forgotten? ...

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