Authors & Publish chair page, blog	Paper formatting page, blog	Initial paper submission chair, page, blog	Final paper submission chair, page, blog	Problematic papers - corrections page, blog
	Author [PDF,CrossCheck] tests page, blog	IEEE PDF eXpress - paper format chair, page, blog	IEEE electronic Copyright (eCf) chair, page, blog	Attendee downloads of papers page, blog
	Conference registration page, blog	Travel visas to Hungary page, blog	Conference presentations page, blog	HELP contacts WCCI2020, system
Non-Author actions	Paper reviews - authors' perspective page, blog	IEEE CrossCheck text similarity chair, page, blog	IEEE Xplore web-publish chair, page, blog
	IEEE Conference Application chair	IEEE Letter of Acquisition chair	IEEE Publication Form chair	Software systems page

Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

IEEE Letter of Acquisition

The IEEE Conference Application must have been accepted (or at least submitted) before the IEEE Letter of Acquisition can be submitted, but I suggest that you don't wait. Prepare it early, and leave it in "Edit Mode" so that you aren't messing with it if deadlines get compressed.
IEEE Letter of Acquisition for IJCNN2019

Subject: Letter of Acquisition - Conference Record #46175 - 2019 International Joint Conference on Neural Networks (IJCNN)
Date: Thu, 27 Sep 2018 15:37:50 -0400
From: conference-ops@ieee.org
To: Bill@BillHowell.ca

Conference Record #46175

Dear Bill Howell,

Please click the link below to review and approve the Letter of Acquisition (LOA). The Letter of Acquisition provides the information you need to prepare and submit your conference proceedings to IEEE. Your approval of the LOA confirms an agreement between your conference and IEEE for acceptance into the IEEE Conference Publication Program (CPP).

Please select Approve at the bottom of the LOA to indicate that you have read and understand the terms outlined.

Please be sure to download a copy of this Letter of Acquisition after you select 'Approve'.

https://www.ieee.org/conferences_events/conferences/organizers/conf_app.html?appName=Publication&confRecNum=46175&pageType=loa&owsUser=jraba&signatoryId=14612&taskKey=46175-14612

If IEEE is the copyright holder, all authors which intend on publishing in the IEEE Xplore Digital Library are required to provide a transfer of copyright. IEEE will not permit publication of conference papers unless copyright transfer has been completed. We will reach out to you with next steps in the copyright transfer process. Additionally, IEEE requires all IEEE publications, which hold an IEEE copyright, be submitted to a plagiarism detection process prior to being uploaded to Xplore to ensure originality of the content. Organizers for IEEE copyrighted conferences are encouraged to utilize IEEE CrossCheck, a plagiarism detection tool, which is offered at no cost to the conference organizers. For more information, please visit:

https://www.ieee.org/publications/rights/cross-check-main.html

IEEE is ready to help! If you have any questions about this Letter of Acquisition, or the Conference Publication lifecycle, please contact us at ieee-mce@ieee.org.

Best wishes for a successful conference!

Best regards,

IEEE Meetings, Conferences & Events
Phone: +1 855 340 4333 (Toll Free US & Canada)
+1 732 562 3878[2] (Worldwide)
Email: ieee-mce@ieee.org
www.ieee.org/conference-organizers
IEEE: Advancing Technology for Humanity

Subject: IJCNN2019 Publications - Letter of Acquistion (LOA - IP to IEEE) signed, next steps
Date: Tue, 2 Oct 2018 11:29:12 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Chrisina Jayne. General Co-Chair & Workshop Chair. IJCNN2019 Budapest. INNS Director. Oxford Brooks U. Oxford. UK <>, Zoltán Somogyvári. General Co-Chair. IJCNN2019 Budapest. Wigner Inst. Hungarian Academy of Science. Budapest. Hungary , Péter Érdi. General Co-Chair. IJCNN2019 Budapest. INNS VP Membership. Kalamazoo College. MI. USA, Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <>
CC: Yoonsuck Choe. Treasurer. IJCNN2019 Budapest. INNS Treasurer. Texas A&M U. USA <>

Questions :

Chrisina, Zoltan, Peter - Has the IJCNN2019 Memorandum of Understanding (MOU) been signed yet? I assume that it was signed some time ago? This is important for Publications, but I will try to proceed with my setups even if it hasn't been signed yet.
Regina - you are listed in the "Timeline for IJCNN2019" as being responsible for setting up the IEEE Paper Submission [website, system] (email from Robert Kozma 22Aug2018), which is hosted by Web Reviews Chair Tomasz Cholewo. Although the Timeline suggests 24Sep2018 as the "Submission website opens", I am hoping that it will open at least by 29Oct2018 so that we can do test submissions to check it out, and so I can practice some the things I have to do. Is the site already up, if not, is the 29Oct date realistic?

For your information, a list of some key Publications preparations, with a couple of links to recent documents, is provided below my signature block. I haven't cc'd the [Program, Technical] Chairs as I'm not sure they would be interested in this simple st

Mr. Bill Howell
1-587-707-2027 Bill@BillHowell.ca www.BillHowell.ca
P.O. Box 299, Hussar, Alberta, T0J1S0
member - International Neural Network Society (INNS), IEEE Computational Intelligence Society (IEEE-CIS),
Association of Professional Engineers and Geo-scientists of Alberta (APEGA)
IJCNN2019 Budapest, Publications and Sponsors & Exhibits Chair, https://www.ijcnn.org/organizing-committee
WCCI2018 Rio de Janeiro : Publicity committee, mass emails http://www.ecomp.poli.br/~wcci2018/committees/
Retired: Science Research Manager (SE-REM-01) at Natural Resources Canada, CanmetMINING, Ottawa
My public key : 4060215C on hkp://pool.sks-keyservers.net (see https://sks-keyservers.net/)

****************************
The text below is for information-only :

IEEE Publications Form - Done. Rather than send a copy to you (as it's not that exciting), here is the link :
http://www.BillHowell.ca/Neural%20nets/Conference%20guides/Publications%20website/180920%2046175_PubForm_201809200126.pdf

IEEE Letter of Acquisition (LOA) - This is the normal agreement that allocates the Intellectual Property (copyrights) of the IJCNN2019 to the IEEE, as required for them to publish and post online with IEEE Xplore. I scrutinized the LOA in detail (see the linked file, and I ran Linux diff!), and it is essentially the same, word-by-word, as the IJCNN2017 Anchorage LOA that I signed as Publications Chair. The only differences are changes in 3 links that provide help and instructions, and of course the dates and ISBN numbers.
http://www.BillHowell.ca/Neural%20nets/Conference%20guides/Publications%20website/Letter%20of%20Acquisition%20-%20official%2046175_LOA_201810021247.pdf

Memorandum of Understanding (MOU) - If the MOU has been signed (and I assume that it has), then theoretically I believe I can prepare necessary Publications webpages. Perhaps the conference budget is a required [part, predecessor] of the MOU? My experience so far is that even if items like this aren't in place, it may still be possible for me to proceed with the next steps.

Note that the [LOA,MOU] items above are supposed to be done 24-18 months prior to the conference, according to the IEEE "Conference Timeline", but that is much earlier than normal for INNS-IJCNNs?
https://www.ieee.org/content/dam/ieee-org/ieee/web/org/conferences/high_level_conference_timeline.pdf

IEEE Paper Submission [website, system] (Tomasz Cholewo and Regina Legoo) - I'll have to look closely at this, as I have to work with that system (IEEE electronic Copyright forms (eCfs) were a big problem in IJCNN2017, and production of the proceedings uses the paper submission system and conference program to produce the printed program for the conference and the Xplore online proceedings).

IEEE PDF eXpress Plus - allows authors to check that their papers are [formatted, setup, graphics] properly so that the paper won't chock in the system at a later date. The earlier that they can do the test, the less likely they'll run into headaches for final paper submission when time might be short and frustration high if they do have problems. My guess is that this is fast to provide access once the paper submission system is in place.

CrossCheck system for plagiarism - The IEEE Publications advice is : "... Conference organizers are encouraged to use CrossCheck as early as possible during the manuscript review process. ..." Hopefully, I will be able to do do checks on papers every once and a while as they come in before the paper submission deadline, then rapidly around the deadline. High indicators of potential plagiarism can be used to help authors correct their papers, or to allow the Technical Co-Chairs to perhaps put off reviews until a decision is made on a paper (rather than have reviewers work on a questionable paper).

IEEE electronic Copyright form (eCf) - This will be set up, but isn't an immediate priority as it isn't required until around the time of final paper submission.

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC

2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019

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