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Authors & Publish
chair page, blog 		Paper formatting
page, blog 		Initial paper submission
chair, page, blog 		Final paper submission
chair, page, blog 		Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog 		Travel visas to Hungary
page, blog 		Conference presentations
page, blog 		HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : Travel visas for Hungary

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

Table of Contents :


Portal to request an IJCNN2019 conference invitation to help with visa applications

+-----+
Subject: RE: IJCNN2019 Question - has any author received their invitation letter yet?
Date: Fri, 22 Mar 2019 16:34:50 +0000
From: Karen Gonzalez <@association-resources.com>
To: Chul Sung <@gmail.com>, shizhe zhou <@hnu.edu.cn>, Regina Legoo <@association-resources.com>
CC: Bill Howell. Hussar. Alberta. Canada , Isabelle Liu <@sjtu.edu.cn>, Xintong Yu <@mails.tsinghua.edu.cn>, XIAO Kui <@hotmail.com>

Hello Shizhe:

We will be providing a link for a letter request portal early next week.
Thank you for your patience,
Karen

Karen Gonzalez Account Manager

The International Joint Conference on Neural Networks 2800 West Higgins Road, Suite 440
Hoffman Estates, IL 60169
P: (833) 636-0351
F: (847) 885-8393
Email: ijcnn@inns.org URL: www.ijcnn.org

Question - has any author received their invitation letter yet?

+-----+
Subject: IJCNN2019 Question - has any author received their invitation letter yet?
Date: Thu, 21 Mar 2019 11:43:01 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Isabelle Liu <@sjtu.edu.cn>, ZHOU Shizhe <@hnu.edu.cn>, Xintong Yu <@mails.tsinghua.edu.cn>, XIAO Kui <@hotmail.com>
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <@gmail.com>

I did my own registration yesterday via the IJCNN2019 registration form. It now has a section for requesting invitation letters :

Travel Visa Invitation Letter
Required only if you need an invitation letter for a Travel Visa.
Name as listed on your Passport < here there is a text input block>
Reason For Attending < here there is a text input block>

Questions? Please contact the IJCNN Central Office at 1-833-636-0351 or ijcnn@inns.org

In my case, I don't require an invitation letter, but I was forced to do the text inputs anyways. When I completed the process and paid for my registration, I received the following email confirmation :

+-----+
Subject: 2019 IJCNN Conference Registration - Thankyou
Date: Thu, 21 Mar 2019 05:17:00 GMT
From: IJCNN Registration <@tobsupport.com>
Reply-To: inns <@inns.org>
To: Bill Howell
2019 IJCNN Conference Registration
Invoice: 0219
Name: Bill Howell
Email: Bill Howell <@BillHowell.ca>
Type: Attending IJCNN Conference as a INNS/ENNS/JNNS/IEEE Member
Amount: $1000
Your VISA credit card has been charged.

I did not receive anything mentioning the invitation letter.
Questions - I would appreciate your responses :

Was the text input blocks in the form when you registered?
Have you received an invitation letter, or confirmation that it is being sent out? Has Regina Legoo responded to you by email yet?

It appears to me that Regina Legoo and her colleagues have been working to set up the invitations within the "IJCNN2019 registration form", but that this may not be completed yet. They are probably swamped with other issues as well.

However, this may be too late for you, as I'm sure that you don't want to register (and pay) twice. We hope to get responses soon on the status of the invitation letters. By the way, I've updated the Authors' Guide : Conference registration blog with a series of your emails on the subject, so that other authors can see that we're working on this.

Invitation letter issues

+-----+
Subject: RE: IJCNN2019 - Invitation letter for visa application
Date: Sat, 23 Mar 2019 09:38:01 -0600
From: Bill Howell. Hussar. Alberta. Canada To: Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <@association-resources.com>
CC: Garimella Rama Murthy <@iiit.ac.in>, Karen Gonzalez. Membership-Payments-Websites-Admin. Association Resources. Washington. DC. US <@association-resources.com>

Regina - Here is another request regarding the invitation letters.

Garimella - Regina's team is working hard to providing a link for a letter request portal on the IJCNN2019 [registration, invitation letters] web-page for early next week. Also, to follow up on this issue, please use the email address inns@inns.org, which is handled by Regina's team. I would just be relaying your emails, and delaying your communications with them.

+-----+
Subject: RE: IJCNN2019 Budapest - Calls for [Special Sessions, Workshops, Competitions, Tutorials, Panels]
Date: Sat, 23 Mar 2019 10:34:16 +0530
From: rammurthy <@iiit.ac.in>
To: Bill Howell. Hussar. Alberta. Canada

(1) Our research paper is accepted for IJCNN 2019.
(2) I paid the registration fee already.
(3) I NEED INVITATION LETTER TO APPLY for VISA.
(4) Normallly VISA TAKES time. Please send the invitation letter as soon as possible
(5) My paper ID : 19105 ( Garimella Rama Murthy and others )

With Best Regards,
Rama Murthy, Garimella

+-----+
Subject: RE: IJCNN2019 How to get the invitation letter
Date: Wed, 20 Mar 2019 03:18:59 -0600
From: IJCNN2019_Budapest <@BillHowell.ca>
To: XIAO Kui <@hotmail.com>, Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <@gmail.com>, Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <@association-resources.com>

Regina Legoo - Please arrange for an invitation letter to XIAO Kui.

Kui - Please don't use IJCNN_International_Joint_Conference_on_Neural_Nets@BillHowell.ca anymore. I used it to send mass emails to publicize IJCNN2019 and for one special email to authors regarding [PDF eXpress, eCf, paper upload] problems, but I don't get any email back on that email address anymore, so I don't check it regularly. It was just luck that I saw your email now.

+-----+
Subject: How to get the invitation letter
Date: Tue, 19 Mar 2019 12:42:51 +0000
From: x k <@hotmail.com>
To: IJCNN2019_Budapest <@BillHowell.ca>

I am a researcher from a Chinese University. I have submitted the final version of our paper, and payed the registration fee by a VISA card for IJCNN 2019. Now, how can I get the invitaion letter? It is said that the passport application will spent nearly three monthes due to elaborate formalities in our organization and the local government. I have to prepare the invitation letter with your signature before the passport application. So could you send me the invitation letter immediately?

I have send email to "somogyvari.zf@gmail.com " and "ijcnn@inns.org" for help, but there is not any reply.

Many thanks for your kindly help.

Paper ID: 19629
Author(s): Yang Zhou and Kui Xiao
Title: Extracting Prerequisite Relations Among Concepts in Wikipedia

Best Wishes,
Kui Xiao

+-----+
Subject: Re: paper indexing in Science Citation Index Expanded?
Date: Fri, 15 Mar 2019 09:55:53 -0400
From: Chul Sung <@gmail.com>
To: shizhe zhou <@hnu.edu.cn>, Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <@association-resources.com>, Karen Gonzalez. INNS Membership-Payments-Websites-Admin. Association Resources. Washington. DC. US <@association-resources.com>
CC: Bill Howell. Hussar. Alberta. Canada, Shizhe ZHOU. Associate Professor. Hunan U. China <@gmail.com>, Chrisina Jayne. General Co-Chair & Workshop Chair. IJCNN2019 Budapest. INNS Director. Oxford Brooks U. Oxford. UK <@gmail.com>

Hello Regina/Karen,

Would you help Shizhe to have a formal invitation letter?

Thank you!

Sincerely,
Chul Sung

+-----+
Subject: RE: IJCNN2019 BLOG comment [Travel visas]
Date: Thu, 14 Mar 2019 09:41:12 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: 余欣彤 Xintong Yu <@mails.tsinghua.edu.cn>
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <@gmail.com>

Xintong Yu - Several authors have requested an invitation letter, and Chul Sung is looking into that. Please allow him a bit of time to respond as he is dealing with many author queries this week!

+-----+
Subject: IJCNN2019 BLOG comment [Travel visas]
Date: Thu, 14 Mar 2019 18:15:21 +0800
From: 余欣彤 Xintong Yu <@mails.tsinghua.edu.cn>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

My name is Xintong Yu and I am a graduate student from China.

My paper got accepted by IJCNN 2019 and I plan to attend it. I plan to apply for the "Participation at conference" typed visa for Hungary in China, and it requires the "original invitation letter on official company paper with stamp and signature issued by the organizer". I browsed the IJCNN website but found nowhere to acquire an invitation letter. I emailed General Co-Chair and IJCNN 2019 Executive office as told on https://www.ijcnn.org/travel-and-visa yesterday and the day before respectively, but got no reply.

May I ask how can I get the invitation letter from IJCNN to apply for visa? Or shall I apply for the "Tourism" typed visa that does not require any invitation letter?

Best regards,
Xintong Yu

+-----+
Subject: Fwd: IJCNN2019 BLOG comment [Travel visas] - Invitation letter
Date: Tue, 19 Mar 2019 09:06:05 -0400
From: Chul Sung <@gmail.com>
To: Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <@association-resources.com>, Karen Gonzalez. INNS Membership-Payments-Websites-Admin. Association Resources. Washington. DC. US <@association-resources.com>
CC: Isabell Liu <@sjtu.edu.cn>, Bill Howell. Hussar. Alberta. Canada

Hi Regina/Karen,

Please provide an invitation letter to Isabell via her email address <@sjtu.edu.cn>.

Thank you!

Sincerely,
Chul Sung

+-----+
Subject: Re: Re: IJCNN2019 BLOG comment [Travel visas] - Invitation letter
Date: Tue, 19 Mar 2019 09:30:46 +0800
From: @sjtu.edu.cn <@sjtu.edu.cn>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

Is there any update about invitation letter? Or I should wait after April 1st to get the reply?

Best regards,
Yutong Liu (Isabelle)

+-----+
Subject: Re: RE: IJCNN2019 BLOG comment [Travel visas]
Date: Wed, 13 Mar 2019 09:30:21 +0800
From: Yutong Liu <@sjtu.edu.cn>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

Dear Howell,

Thanks for your reply! I can understand that these days you must be so busy on answering questions. Me and my colleague have sent the request emails to two addresses:"ijcnn@inns.org" and "somogynari.zf@gmail.com", maybe they are not responsible for this.

Anyway, we attach our related information here. If you can provide invitation letters (maybe after a week you get related reply), please provide us two letters corresponding to our information.

As we have registered in IJCNN, we also attach our registration recipt for confirmation.

Again thanks for your help!

Best regards,
Yutong Liu (Isabelle)

+-----+
Subject: RE: IJCNN2019 BLOG comment [Travel visas]
Date: Tue, 12 Mar 2019 10:17:17 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Isabelle Liu <@sjtu.edu.cn>

Invitation letter - I can't find an email from you requesting an invitation letter (it could be buried under a pile of emails somewhere). Did you send it to someone else? We are waiting for a response on the invitation letter question, and I'll try to remember to send you an update when I see it. Please wait a week before contacting me again, as I am flooded with a whole range of requests this week.

Time to apply for a visa - If you are asking about when you should apply for a Hungarian visa, my recommendation is to start as soon as your paper is accepted (now).

If you are asking about how long it takes to get the visa, I simply don't know. There may be a suggestion on the official Hungarian web-pages if you look hard enough (please double check those links, but I don't remember seeing any hard numbers).
I guess the real question is how long it really takes, and what kind of problems authors are encountering this year. I won't know unless authors send their comments to me, which normally doesn't happen until they really have problems, but by then it's sometimes too late to react. Your best defense is to apply now.

Authors' Guide updates - The Authors' Guide blogs are what I can "email blogs", where I can provide direct email responses to authors quickly, but I only occasionally update a blog - usually when it's the subject that authors are currently focused on. Right now my focus is on author problems with [PDF eXpress, eCf], so other subjects are being delayed. Additionally, I am just starting a major upgrade to my [simple, crude] software to set up a WCCI2020 Authors' Guide, which I need to have running soon (hopefully someone else will take over that task).

+-----+
Subject: IJCNN2019 BLOG comment [Travel visas]
Date: Tue, 12 Mar 2019 19:33:32 +0800
From: Isabelle Liu <@sjtu.edu.cn>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

Add your blog [questions, answers, suggestions, comments], then send.

Dear Howell,

As one of the author of accepted papers in IJCNN, I want to request on the invitation letter. By the way, me and my colleague have already sent request email, but still received no reply.

Considering about the time to apply for a visa, please give any reply or update on the website soon. Thanks for your help!

Best regards,
Isabelle Liu

+-----+
Subject: IJCNN2019 BLOG comment [Travel visas]
Date: Tue, 12 Mar 2019 19:33:32 +0800
From: Isabelle Liu <@sjtu.edu.cn>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

Add your blog [questions, answers, suggestions, comments], then send.

Dear Howell,

As one of the author of accepted papers in IJCNN, I want to request on the invitation letter. By the way, me and my colleague have already sent request email, but still received no reply.

Considering about the time to apply for a visa, please give any reply or update on the website soon. Thanks for your help!

Best regards,
Isabelle Liu

+-----+
Subject: 答复: paper indexing in Science Citation Index Expanded?
Date: Tue, 12 Mar 2019 21:57:51 +0800
From: shizhe zhou <@hnu.edu.cn>
To: Bill Howell. Hussar. Alberta. Canada, Shizhe ZHOU. Associate Professor. Hunan U. China <@gmail.com>
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <@gmail.com>

Can you please send us a formal invitation letter?

Shizhe ZHOU(PhD 2011, ZJU)
Associate Professor, Hunan University
Homepage: http://shizhezhou.github.io/