Authors & Publish chair page, blog	Paper formatting page, blog	Initial paper submission chair, page, blog	Final paper submission chair, page, blog	Problematic papers - corrections page, blog
	Author [PDF,CrossCheck] tests page, blog	IEEE PDF eXpress - paper format chair, page, blog	IEEE electronic Copyright (eCf) chair, page, blog	Attendee downloads of papers page, blog
	Conference registration page, blog	Travel visas to Hungary page, blog	Conference presentations page, blog	HELP contacts WCCI2020, system
Non-Author actions	Paper reviews - authors' perspective page, blog	IEEE CrossCheck text similarity chair, page, blog	IEEE Xplore web-publish chair, page, blog
	IEEE Conference Application chair	IEEE Letter of Acquisition chair	IEEE Publication Form chair	Software systems page

Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : Paper preparation and formatting

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK
Date: Wed, 21 Aug 2019 16:46:22 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Mihael Cudic <...@balliol.ox.ac.uk>

Hah! Bingo! That's fine.

I'm not working with Word (I don't have the source documents), so perhaps the issue is that the IEEE PDF Express converts using [known, safe] fonts that my system can read. I had already speculated somewhere in the Authors' Guide that, if I remember correctly, Times New Roman is a proprietary font, which many systems substitute for. Ergo the success with Liberation Serif with the one of the other authors (but not the third, who I think still used Times New Roman).

I have just overlaid [headers, footers] - of course, the posted version won't have the red margins, and now I will :

upload your paper to the sftp server so that IEEE Xplore will get the current version
upload Chul Sung's two "packing list" files to the sftp server
update the "Authors' Guide : Paper formatting blog"
notify that the last of the paper corrections has been done, and he can go ahead with IEEE Xplore communications (famous last words)

Thanks, Mihael, I appreciate your comments and work.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK
Date: Wed, 21 Aug 2019 21:40:35 +0000
From: Mihael Cudic <...@balliol.ox.ac.uk>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
CC: Principe,Jose C <...@cnel.ufl.edu>

I suspect this will work.

Like I said before, the word->pdf convertor on your local computer formats pdfs differently than IEEE PDF Express. Latex produced PDFs do not have this issue.

Because I believe I need IEEE PDF Express, I found another active conference ID and gained access to the site. Now my PDF has passed the IEEE PDF Checker (https://www.ieee.org/publications/authors/pdf_checker.html) while non of the previous versions I sent to you passed. I have high hopes for this pdf version.

If this doesn't work, I am out of ideas.

Let me know if it works,

Mihael Cudic

-------- Forwarded Message --------
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Sent: Wednesday, August 21, 2019 9:23:30 PM
To: Mihael Cudic <...@balliol.ox.ac.uk>
Subject: RE: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK

Nuts! There is still a font problem (I hope that I didn't mix up files, but I double checked from your email).

I spent a few hours updating a couple of [Authors', Publications] Guide [web, blog]-pages. As it saves my time when emails come in later on the same problem.

Check the "Blog : Paper preparation and formatting" web-page :

http://www.billhowell.ca/Neural%20nets/Conference%20guides/Author%20guide%20website/Paper%20formatting%20blog.html#%E5%A7%9A%E9%93%AD%E7%82%9C
Conference Guide
www.billhowell.ca
The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear.

for which I've included 3 examples (the only explicit ones I have, although the font issue popped up a few other times but didn't cause problems) :

Mihael Cudic example : you aren't quite there yet
姚铭炜 example : Liberation Serif worked only - Times New Roman did not work
임수환 Suhwan Lim example : converted the DOC file to the PDF file using ‘IEEE PDF-express’, used Times New Roman

Take a look also at the "font embedding in images" email exchange, but that doesn't provide any information really (it's just a similar type of problem).

-------- Forwarded Message --------
Subject: Re: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK
Date: Wed, 21 Aug 2019 15:54:49 +0000
From: Mihael Cudic <...@balliol.ox.ac.uk>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>

No problem, it was really bugging me why some pdfs passed the IEEE pdf checker and others didn't. But just to clarify, this is only my conjecture. I don't know enough about how pdfs are encoded to be certain that this is the cause.

I am also comfortable with you using my name.

Attached is the final pdf of my manuscript that was created through my local computer.

Hopefully this works and we can move on.

Best regards,

Mihael Cudic

-------- Forwarded Message --------
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Sent: Wednesday, August 21, 2019 3:59:58 PM
To: Mihael Cudic <...@balliol.ox.ac.uk>
Subject: RE: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK

Mihael Cudic - First of all, a huge thank-you for the only explanation that I have received. This is well worth posting on the "Authors' Guide : Paper formatting" or "Final paper submission" blog(s). It's far too late to help IJCNN2019 authors, but WCCI2020 Publications Co-Chairs will be using the Guide, at least initially (I doubt anyone will continue the Authors' Guide - it's just too much work). IF you DON'T want me to post it with your name (initial part of email address removed, then let me know. I like to give credit to people who help resolve these problems.

To submit your paper - just send it to me in corrected form as you have been doing. I simply test to make sure it's OK (again), overlay the [header, footer]s (again), then post the corrected paper to the sftp server for IEEE Xplore pickup along with all other papers :

you've already passed it once or several times, so we have to assume it would pass PDF eXpress again with your recent simple changes.
PDF eXpress didn't catch the paper [size, margin, font] issues anyways, so it is not useful now.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK
Date: Wed, 21 Aug 2019 13:08:10 +0000
From: Mihael Cudic <...@balliol.ox.ac.uk>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>

I think I found the issue and again I apologize. I went through the encoding of IEEE pdfs and started to notice a difference in how correct fonts were saved.

Going from word -> pdf on your local computer adds empty containers with different basic fonts. Whereas word -> pdf on IEEE ODF eXpress (as explicitly stated to do on the IJCNN website) doesn't.

I can't access IEEE PDF Express as the conference is now over. Is there an alternative way to do this. I would need a new conference ID or some other way to access this. If I can get that, I can give you a new pdf within an hour.

Thank you,

Mihael Cudic

-------- Forwarded Message --------
Subject: RE: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK
Date: Wed, 21 Aug 2019 07:07:30 -0600
From: Bill Howell. Hussar. Alberta. Canada <@BillHowell.ca>
To: Mihael Cudic <@balliol.ox.ac.uk>

The attached screenshot should give you an idea of the font problem, which is a general issue, not equation-specific. As I mentioned, even after I specifically asked for feedback on what the problem was, authors did not provide any [explanation, description, solution]s. That suggests to me that it is a simple problem that is hard to see, but I can only guess. They would not provide the [Word, LaTeX] files, and at this stage I am not spending my volunteer time on troubleshooting - that's your job.

Although this issue has arisen with perhaps 5 to 10 papers out of 801, if you are not able to resolve it, yours will be the only unresolvable case that I know of. Although there are blog postings on the Authors' Guide for a number of other issues, I didn't get the time to post emails about the font issue.

-------- Forwarded Message --------
From: Mihael Cudic <...@balliol.ox.ac.uk>
Sent: Wednesday, August 21, 2019 12:34:09 PM
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Subject: Re: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK

Maybe I'm not understanding the problem. From the pdf you gave me, everything looks fine. What exactly is wrong with the font? Maybe the problem is coming from my equations. I did them in Word which only allows one font type. If this is the case, do you know any solution to this.

Best regards,

Mihael Cudic

-------- Forwarded Message --------
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Sent: Wednesday, August 21, 2019 5:02:11 AM
To: Mihael Cudic <...@balliol.ox.ac.uk>
Subject: RE: IJCNN2019 paper 19071 - incorrect font, but paper [size, margins] are OK

Mihael Cudic - The paper [size, margins] look OK, but the font still doesn't work. Let me know if you see fonts that are OK - which has happened in one or two cases, but I have no idea of how those authors addressed the problem. I suspect that it is either leftover font-setting, or special setups of MS Word that assume similar setups for general readers.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 paper 19071 - incorrect [paper size, margins, font]
Date: Wed, 21 Aug 2019 01:40:16 +0000
From: Mihael Cudic <...@balliol.ox.ac.uk>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
CC: Jose Principe <...@gmail.com>

I understand and I apologize. This was the last manuscript I wrote using Microsoft Word and formatting can be so fragile.

I copied everything into a new Word IEEE template (US letter size). I also changed all small text to Liberation Serif. I triple-checked that the text has the same margins as other published IJCNN work and that the text fits in the verification version you previously attached.

I believe this version should work. If not, I would need more detail on what is missing in the formatting.

Sorry for the inconvenience,

Mihael Cudic

-------- Forwarded Message --------
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Sent: Tuesday, August 20, 2019 11:43:25 PM
To: Mihael Cudic <...@balliol.ox.ac.uk>
Cc: Jose Principe <...@gmail.com>
Subject: RE: IJCNN2019 paper 19071 - incorrect [paper size, margins, font]

Mihael Cudic - Your changes did not work (see attached pdf) :

paper size - A4 or something. It must be US letter

font - comes out wrong. Several authors have had this problem, but none have provided their solution to me. I suggest that you convert to "Liberation Serif" 10 point, which has resolved the problem for others.

You must re-check your margins when you reformat - they also look wrong!!

Please double-check your work against correct IJCNN2019 pdfs, and perhaps on a separate machine. Generating a verification version is a waste of my volunteer time when you haven't checked your paper, which is so easy to do.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 paper 19071
Date: Tue, 20 Aug 2019 13:04:08 -0400
From: Chul Sung <...@gmail.com>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>
CC: Mihael Cudic <...@cnel.ufl.edu>

Thank you Bill!

------- Forwarded Message --------
Subject: RE: IJCNN2019 paper 19071
Date: Tue, 20 Aug 2019 10:48:10 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Mihael Cudic <...@balliol.ox.ac.uk>
CC: Chul Sung <...@cnel.ufl.edu>

Mihael, Chul - Later this afternoon (my time UTC-7 I think : Denver), I will :

overlay [headers, footers]

email the test result to both of you

upload to the sftp server so that IEEE Xplore will get the right version

-------- Forwarded Message --------
Subject: Re: IJCNN2019 -- 19071
Date: Tue, 20 Aug 2019 16:06:57 +0000
From: Mihael Cudic <...@balliol.ox.ac.uk>
To: Chul Sung <...@cnel.ufl.edu>
CC: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>

I'm sorry about that. I don't know how my margins were so off.

I fixed it now and attached is the fixed PDF. Please let me know if you need it in a different file format or need more adjustments as we are keen on having this published.

Best regards,

Mihael

-------- Forwarded Message --------
From: Chul Sung <...@gmail.com>
Sent: Tuesday, August 20, 2019 1:57:55 PM
To: Mihael Cudic <...@cnel.ufl.edu>
Cc: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>
Subject: Re: IJCNN2019 -- 19071

Hi Mihael Cudic and Jose Principe,

Please review Bill's comments as below and fix your paper format as
soon as possible by tomorrow. If you have any questions, please let me
know and if you fail to send us the correct form then we cannot
include your paper in the publication.

Sincerely,
Chul Sung

-------- Forwarded Message --------
Subject: RE: IJCNN2019 -- 19071
Date: Tue, 20 Aug 2019 06:53:03 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <...@gmail.com>

Check the paper [size, margins], as it looks to me that at least one of these is incorrect. It is best to run the macro that puts in the red margins, but you can still check by comparing to a paper with the correct paper [size, margins].

Then email to the the authors, who must do the corrections. Of course, they will send a paper without the headers.

-------- Forwarded Message --------
Subject: IJCNN2019 -- 19071
Date: Mon, 19 Aug 2019 23:24:34 -0400
From: Chul Sung <...@gmail.com>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>

Hi Bill,

Would you help me to fix this paper header?

Thank you!

姚铭炜 example

-------- Forwarded Message --------
Subject: IJCNN 19718 - the current version is OK
Date: Wed, 31 Jul 2019 11:51:56 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: 姚铭炜 <...@stu.ecnu.edu.cn>

Your corrections have solved the problem (Liberation Serif only - Times New Roman did not work), so I will include your paper in the collection I will send to Publications Chul Sung for inclusion in IEEE Xplore.

Your switch to Liberation Serif is important, as it is the only specific change that I have received from an author to help others with this problem of fonts.

Thanks for your help,

-------- Forwarded Message --------
Subject: IJCNN 19718
Date: Thu, 1 Aug 2019 01:41:28 +0800
From: 姚铭炜 <...@stu.ecnu.edu.cn>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>

I used Times New Roman 10pt same as template in MS word 2016. Does it have any problem?
Just in case, I generate pdf use both Times New Roman and Liberation Serif as you said in email.

임수환 Suhwan Lim example

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19992 font problem
Date: Fri, 26 Jul 2019 22:04:54 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: 임수환 Suhwan Lim <...@snu.ac.kr>

Great work, Suhwan Lim. This worked beautifully. I have included your paper in the collection I will pass to Chul Sung for inclusion in IEEE Xplore.

Thanks for the rapid response. Thus helps me as I am already swamped with non-IJCNN work.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19992 font problem
Date: Sat, 27 Jul 2019 12:04:30 +0900
From: 임수환 <...@snu.ac.kr>
To: 'Bill Howell. Hussar. Alberta. Canada' <...@BillHowell.ca>

- Paper margin
I was worried that further modifications would make the situation worse.
So, I did not make changes to this part because you said that there was no problem with the paper margin in the last mail.

- Font
1) I have modified all the fonts in the normal text to ‘Times New Roman’ again.
2) I converted the DOC file to the PDF file using ‘IEEE PDF-express’.
3) I and my collegues confirmed that there was no problem with the font.
4) We compared this paper with other papers ‘N-19901’, and ‘N-19979’.
We know those papers have no problem, so we also attached as a reference.
‘N-19979’ is also a paper which had been submitted by our laboratory.

We have checked it several times and hope that there is no problem with the new file attached.

I am sorry to bother you.

-------- Forwarded Message --------
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
Sent: Saturday, July 27, 2019 2:22 AM
To: 임수환 Suhwan Lim <...@snu.ac.kr>
Subject: RE: IJCNN2019 Paper 19992 font problem

The font problem persists, the same as the pdf that I attached to my last email to you. I do not see Times New Roman font, but you apparently do see the correct font. Do you see the proper font in the attached file (newly regenerated from what you sent)? If you do, let me know. Maybe we'll find clues of what the problem is.

You may not see the font problem with your system, but it has to be fixed. It may be due to conflicting codes or something in the revised paper, but I cannot give specifics as authors who have corrected that problem have never provided a description of what the problem was originally, and how they solved it.

I must wind down my work on IJCNN2019, so I am now adding warnings to authors, as below :

WARNING : Strike one of three, as in American baseball, on the font problem. As a volunteer who has spent enormous time on IJCNN since Sep2018, I have to re-focus my efforts on other priorities now. I cannot afford to go through 3-6 iterations on corrections that authors have not properly checked before re-submitting. Remember that if it's not worth your time to check properly, then I shouldn't be spending my time to work on your paper. :
- page size (eg A4), margins : double check your revised against other IJCNN2019 pdfs at a constant zoom %. Then have a [co-author, colleague] check as well.
- weird fonts - Many times authors see the proper font Times New Roman (or equivalent), but the font is very different on my system.
AFTER you have checked yourself, then make sure that you get [co-author, colleague]s to check to make sure that they are correct BEFORE re-submitting to me!! It is best that another operating system be used, but even someone with the same operating system who does not have the same setup as you can help.

Until 31Jul2019, you have up to 3 strikes to get it right. On the third strike, if the paper is correct I will add it to my collection to send to IEEE Xplore. If there is still a problem, I will not work on your paper anymore, at which point you will have to go directly to Publications Chair Chul Sung, who may or may not have the time to work with co-authors on problems, as he must prepare the papers for IEEE Xplore submission.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required to fit within margins
Date: Fri, 26 Jul 2019 15:55:43 +0900
From: 임수환 <...@snu.ac.kr>
To: 'Bill Howell. Hussar. Alberta. Canada' <...@BillHowell.ca>

Hello, I am Suhwan Lim.

I used the ‘10point Times New Roman’ font.

This is the standard font of the IEEE paper, and it is also written in the guidelines. (https://www.ijcnn.org/paper-submission-guidelines)

I could not find any difference between my paper and other papers published in IJCNN2019.

Could you check it again?

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required to fit within margins
Date: Thu, 25 Jul 2019 07:04:18 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: 임수환 Suhwan Lim <...@snu.ac.kr>

임수환 Suhwan Lim - Good, the page margins fit.

However,

as per the "Authors' Guide : Paper preparation and formatting", your font is incorrect :
Font - 10 point Roman font for normal text.
As per the standard templates, the acknowledgements should follow the conclusions.
There are so many violations of this, we haven't been holding paper back because of this.

Please correct the font at the least.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required to fit within margins
Date: Thu, 25 Jul 2019 12:57:55 +0900
From: 임수환 <...@snu.ac.kr>
To: 'Bill Howell. Hussar. Alberta. Canada' <...@BillHowell.ca>

Hello, I am Suhwan Lim from Seoul National University, Korea. My paper ID is N-19992.

I downloaded the template from this link, so I do not think that the paper margin is a problem.
http://www.ieee.org/conferences_events/conferences/publishing/templates.html

I think there was a problem with the footnote position on the first page, and I modified it.

The modified paper will be sent as a PDF file, so we would appreciate if you confirm again.

Paper formatting corrections required - letter sized paper and margins

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19158 wrong paper size
Date: Fri, 26 Jul 2019 09:59:28 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: 정보통신학과)이경희 <...@ptu.ac.kr>

You didn't read my last email. AGAIN, the problem is paper size, not so much margins. I won't be able to see margin problem until you correct your paper size, even though it looks OK for now. You may not see the page size problem with your system, but it has to be fixed. It may be due to conflicting codes or something in the revised paper, but I cannot give specifics as authors who have corrected that problem have never provided a description of what the problem was originally, and how they solved it.

WARNING : Strike two of three, as in American baseball, since my 23Jul2019 email. As a volunteer who has spent enormous time on IJCNN since Sep2018, I have to re-focus my efforts on other priorities now. I cannot afford to go through 3-6 iterations on corrections that authors have not properly checked before re-submitting. Remember that if it's not worth your time to check, then I shouldn't be spending my time to work on your paper. :
- page size (eg A4), margins : double check yourself against other IJCNN2019 pdfs at a constant zoom %. Then have a [co-author, colleague] check as well.
- weird fonts - Many times authors see the proper font Times New Roman (or equivalent), but the font is very different on my system.
AFTER you have checked yourself, then make sure that you get [co-author, colleague]s to check to make sure that they are correct BEFORE re-submitting to me!! It is best that another operating system be used, but even someone with the same operating system who does not have the same setup as you can help.

On the third strike, if the paper is correct I will add it to my collection to send to IEEE Xplore. If there is still a problem, I will not work on your paper anymore, at which point you will have to go directly to Publications Chair Chul Sung, who may or may not have the time to work with co-authors on problems, as he must prepare the papers for IEEE Xplore submission. So get it right this time.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper 19158 wrong paper size
Date: Fri, 26 Jul 2019 14:59:30 +0900
From: (정보통신학과)이경희 <...@ptu.ac.kr>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>
CC: Shi, Hongchi <...@txstate.edu>

Dear sir,

I'm so sorry to bother you. There seems to be a footnote part not shown in our paper.
I removed the footnote and resend the paper again.
And I also send you some photos of our paper printed here.
I do not think there is a problem with the border, but if you find something wrong, please contact me again.

Thanks again.

Kyunghee Lee

------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19158 wrong paper size
Date: Thu, 25 Jul 2019 22:29:29 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: 정보통신학과)이경희 <...@ptu.ac.kr>
CC: Shi Hongchi <...@txstate.edu>

No good - you still have A4-like paper size (see attached). Ignore the pdf file "Properties", which usually state 8.5*11" paper size even though that is completely wrong. Double check your work before you send me anything else - compare it to other papers with the correct paper size using a constant zoom %.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Fri, 26 Jul 2019 09:04:34 +0900
From: (정보통신학과)이경희 <...@ptu.ac.kr>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>
CC: Shi, Hongchi <...@txstate.edu>

Dear sir,

I have reformatted our paper (N-19158) according to the given IJCNN-guidelines, and send it to you as an attachment (PDF file).
If you find any problems in our reformatted paper, please let us know immediately and give us an opportunity to revise it.

Thanks in advance.

Kyunghee Lee

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 12:58:39 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Di Wu <...@student.uts.edu.au>

Di Wu - Paper 20029 works fine, it is only 19801 that has the A4-like problem. I apologise for not checking that.

Julio Valdes just succeeded in fixing his paper #19557. He's still scratching his head over how his Adobe originally created the A4 paper output.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 12:44:38 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Julio J. Valdes. National Research Council Canada <...@nrc-cnrc.gc.ca>

Awesome Julio. This works!! Your margins fit even the "official IJCNN" specs, not just the reduced specs.

Thanks - that's a relief for me. I'm still worried about Di Wu's papers [19801, 20029], which seem to indicate a dark interaction that hopefully doesn't affect other papers... or maybe just a file mix-up on my part.

Mr. Bill Howell
1-587-707-2027 Bill@BillHowell.ca www.BillHowell.ca
P.O. Box 299, Hussar, Alberta, T0J1S0
member - International Neural Network Society (INNS), IEEE Computational Intelligence Society (IEEE-CIS),
WCCI2020 Glasgow, Publicity Chair mass emails, http://wcci2020.org/
Retired: Science Research Manager (SE-REM-01) at Natural Resources Canada, CanmetMINING, Ottawa

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 18:22:07 +0000
From: Valdes, Julio <...@nrc-cnrc.gc.ca>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>

Dear Bill:

Attached is a renamed pdf for paper N-19557 which according to the Acrobat Reader Properties is 8.5x11”.

I hope that it is OK now.

Please let me know if there are any issues (I am braking my head trying to understand how the pdf ended up as an A4 document).

Best regards,

jjv

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Thu, 25 Jul 2019 09:03:39 +0900
From: Yuichi Katori <...@fun.ac.jp>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>

Dear Bill

>Yuichi Katori (20372)- Your conversions worked. Please explain how you corrected the paper to letter size, as this may be problematic for >some authors, and I don't understand the quirky problem(s) to be able to advise them. Did you use LaTeX or MS Word? (pdftk file analysis >indicates InfoValue: Word 用 Acrobat PDFMaker 19)

I have used MS Word, and the conversion is performed by choosing "file" > "save as Adobe PDF" in MS Word menu.
This Adobe PDF generator plug-in might be a part of Adobe CC.

Best regards,

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 10:40:57 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Yuichi Katori <...@student.uts.edu.au>

Yuichi Katori, Julio Valdes, Di Wu - Thank you all for the quick responses! The paper size problems are annoying for all of us, and are quite rare, as they affect only 10/~800 papers (now 12 including Di Wu's reformatted papers).

Yuichi Katori (20372)- Your conversions worked. Please explain how you corrected the paper to letter size, as this may be problematic for some authors, and I don't understand the quirky problem(s) to be able to advise them. Did you use LaTeX or MS Word? (pdftk file analysis indicates InfoValue: Word 用 Acrobat PDFMaker 19)

Di Wu (19801, 20029) - Strangely, I hadn't picked out your papers as having a problem with the paper size, but when the [header, footer] are overlaid, the paper seems to be converted to A4. That is in spite of your re-submitted papers appearing to be the same size as normal papers that do not have a problem! This is quite worrisome, so if you can think of anything that might have caused this (such as paper size changes within the first page or something), please let me know! Please send me your original MS Word file so that I can try to find the source of the problem. Or you could try yourself to locate the problem : see "Checking your paper" in the Notes at the end of this email.

Julio Valdes (19557) - In spite of the "IEEE PDF eXpress Plus File" confirmation, your original paper (as downloaded from Tomasz Cholewo's paper system 26Jun2019) definitely looks to be A4 : it is quite different from normal letter-sized papers, and it fails the [header, footer] overlays (i.e. text cut-off in the first page, wrong paper size). You cannot just look casually at the bh.cust.lexi.net version, you really must compare your file. And again, the pdf properties indicate 8.5*11", but that is NOT the case. Please re-send your original paper formatted as letter size.

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 14:18:40 +0000
From: Valdes, Julio <...@nrc-cnrc.gc.ca>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <...@gmail.com>

Hello Bill:

I was surprised by your email, listing my paper as one with formatting problems.

Attached are:

my paper, -as downloaded from (bh.cust.lexi.net), the IJCNN-2019 website- named as (N-19557.pdf).
the paper, as it came with your email, which I renamed as (N-19557-bill-howell.pdf) to avoid confusion.

The one that is downloadable from (bh.cust.lexi.net) the IJCNN-2019 is OK, as you may check yourself if you download the paper.

Your version (2) is the one that has the formatting problem.

Therefore, someone must have made a mistake when manipulating the file (you may also see that they have different sizes).

As additional information, I could tell you that the pdf that I submitted to the conference was checked for IEEE PDF eXpress compliancy and it passed the test.

Attached is the email that I received, validating the paper (2019-03-09-IEEE PDF eXpress Plus File has passed PDF Check (Paper ID 5815197).msg).

Please, look at the version described in (1) above (N-19557.pdf), which is the one downloaded from the IJCNN-2019’s server and is OK.

Let me know if there are any issues.

Best regards,

jjv

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Wed, 24 Jul 2019 22:21:30 +0900
From: Yuichi Katori <...@fun.ac.jp>
To: Bill Howell. Hussar. Alberta. Canada <...@gmail.com

Dear Mr. Bill Howell

Thank you very much for your cordial efforts.

I have corrected the paper size from A4 size to letter size.
Please check the attached file.

If you find a further problem with my paper please let me know.

Please send me back the paper with header and footers.

Sincerely,

-------- Forwarded Message --------
Subject: RE: 20029 revised version
Date: Tue, 23 Jul 2019 18:53:09 +0000
From: Di Wu <...@student.uts.edu.au>
To: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
CC: chenjj@mail.buct.edu.cn <...@uts.edu.au>

HI Bill,

Thanks for your email and sorry for the inconvenience.

I have revised my paper in the new template, please inform me if the paper still fail to fit.

Regards,

Di Wu

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19105 bottom margin violation
Date: Thu, 25 Jul 2019 13:15:54 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Rayala Anil Rayala <...@alumni.iiit.ac.in>

Great! It fits. Thanks for your quick responses - this helps me as I am trying to finish off with IJCNN2019 and focus on my other projects

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper 19105 bottom margin violation
Date: Fri, 26 Jul 2019 00:22:52 +0530
From: Rayala Anil Rayala <...@alumni.iiit.ac.in>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>

Thanks Mr.Bill for the quick response and also for the red marking which you have done so that issue is more clear now.
I assume that the red marking is done based on relaxed margin requirements and it is ok if we comply to it.
Please find the attachment in the current mail and let me know if we are good.
Thanking you,

Regards,
Anil R

-------- Forwarded Message --------
Subject: RE: IJCNN2019 Paper 19105 bottom margin violation
Date: Thu, 25 Jul 2019 09:10:04 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: Rayala Anil Rayala <...@alumni.iiit.ac.in>

Your paper still violates even the relaxed criteria for the bottom margin.

-------- Forwarded Message --------
Subject: Re: IJCNN2019 Paper formatting corrections required to fit within margins
Date: Thu, 25 Jul 2019 20:03:06 +0530
From: Rayala Anil Rayala <...@alumni.iiit.ac.in>
To: Bill Howell. Hussar. Alberta. Canada <...@billhowell.ca>

Hi Mr. Bill Howell,
This is regarding paper ID N-19105
I fixed the issue with bottom margin as the footer line is conflicting with ISBN and copyright.

Please consider the attached pdf and let me know if everything is ok.
Thanks a lot,

-------- Forwarded Message --------
Subject: IJCNN2019 Paper formatting corrections required - letter sized paper and margins
Date: Tue, 23 Jul 2019 11:45:08 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: @ptu.ac.kr, @txstate.edu, @nudt.edu.cn, @nudt.edu.cn, @nudt.edu.cn, @nrc-cnrc.gc.ca, @canada.ca, @nrc-cnrc.gc.ca, @bjtu.edu.cn, @cetcbigdata.com, @hotmail.com, @bjtu.edu.cn, @cetcbigdata.com, @bjtu.edu.cn, @stu.ecnu.edu.cn, @sei.ecnu.edu.cn, @post.bgu.ac.il, @gmail.com, @gmail.com, @inter.net.il, @gmail.com, @um.edu.my, @informatik.uni-hamburg.de, @informatik.uni-hamburg.de, @informatik.uni-hamburg.de, @ed.ritsumei.ac.jp, @ed.ritsumei.ac.jp, @ed.ritsumei.ac.jp, @se.ritsumei.ac.jp, @riec.tohoku.ac.jp, @unn.ac.uk, @unn.ac.uk, @unn.ac.uk, @fun.ac.jp, @brain.kyutech.ac.jp, @brain.kyutech.ac.jp
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <...@gmail.com>

For papers : 19158, 19548, 19557, 19670, 19718, 19744, 19745, 20022, 20250, 20372

IJCNN2019 Publications Chair Chul Sung is getting ready to submit papers to IEEE Xplore. However, the papers listed above appear to be formatted for A4 size paper (or other sizes), rather than the specified letter sized. Note that the "pdf properties" of the documents often indicate 8.5" by 12" paper size, but that is not the case, as can be seen by comparing your paper to other IJCNN papers at the same zoom level of viewing.

As an example, I have attached paper 19557 with red-background margins and the standard [header, footer]s. Note that the paper [size, margin, font]s are all wrong. This is hard to see just by looking at it.

Note the :

occluded text covered by the red-background margin
white spaces [above, below] the [top, bottom] red background
the document properties wrongly indicate 8.5*11" paper size

Additionally, in spite of much more relaxed criteria for paper margins, some of the papers listed above may still fail to fit, resulting in occluded text. While this mostly affects the first page, there can also be problems with occluded text on other pages. Check the margins of your papers. Remember, the official IJCNN2019 margins are :

header : 1st page 1" (2.5cm), subsequent pages 0.75" (2cm)
footer : 1st page 0.75" (2 cm), subsequent pages 0.75" (2cm)
left & right margins 0.75" (2cm), all pages

Given the volume of emails, and numerous iterations sometimes required by some authors, it is quite [possible, likely] that some of you have already properly [corrected, re-submitted] your papers, but that I have lost track of this. I apologise if that is the case.

You must re-submit corrected papers to me, preferably by Wednesday 31Jul2019 (roughly a week from today). Once corrected papers are received, I will put in the required headers and footers, and add your papers to the list to be packaged to IEEE Xplore by Chul Sung.

****************
Notes :

Most attendees of IJCNN2019 whose papers have this problem saw their papers listed in the "problematic papers" list that all attendees were asked to check. While many of those corrections have already been made, your corrections are still outstanding.

Checking your paper :
The easiest check is to compare your paper to other IJCNN papers at the same zoom level of viewing. However, it's easy to miss problems that way!

If you program in [Unix, Linux] bash, you can check your own paper by adapting (admittedly this is a bit messy) :

http://www.BillHowell.ca/bash%20scripts/pdf%20edits/pdf%20insert%20[pubTitle,%20paper%20[title,%20numb],%20ISBN,%20copyright,%20authTitle]%20by%20author.sh

Copy-paste the entire URL above to your browser, as the link itself won't work.
You will also have to download a few programs as mentioned in the scant instructions in the file (use the "process_one()" function).
set the background color of the margins to red by changing to : colour="red"
I am continuously modifying the script with use, so there may be a few glitches. But it's a very simple program so adaptations shouldn't be difficult.

Do NOT submit your paper with the [header, footer, margins] from this. Submit the corrected version without the headers and margin overlays.

Distortion of the pdf file by the [header, footer, margin] insertions

The insertions do distort some pdf files, and it is possible that there is some interaction between the bash script and a very few IJCNN2019 papers, but as that applies to only 10/~800 papers, it's far more likely that this is a formatting problem with the [LaTeX, MS Word] document that was used to generate the pdf. It's also simply not worth the time to track this down, time that we no longer have.

Paper formatting corrections required to fit within margins

------- Forwarded Message --------
Subject: IJCNN2019 Paper formatting corrections required to fit within margins
Date: Tue, 23 Jul 2019 10:19:43 -0600
From: Bill Howell. Hussar. Alberta. Canada <...@BillHowell.ca>
To: @mechyd.ac.in, @gmail.com, @alumni.iiit.ac.in, @gmail.co, @snu.ac.kr, @snu.ac.kr, @snu.ac.kr, @snu.ac.kr, @snu.ac.kr, @snu.ac.kr, @student.uts.edu.au, @student.uts.edu.au, @gmail.com, @uts.edu.au, @uts.edu.au, @uts.edu.au, @mail.buct.edu.cn, @monash.edu, @uts.edu.au, @student.unimelb.edu.au, @unimelb.edu.au, @unimelb.edu.au, @ia.ac.cn, @qq.com, @ia.ac.cn, @yahoo.com, @ncepu.edu.cn
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <...@gmail.com>

For papers : 19105, 19630, 19801, 19992, 20029, 20052, 20514

IJCNN2019 Publications Chair Chul Sung is getting ready to submit papers to IEEE Xplore. However, in spite of much more relaxed criteria for paper margins, your papers still fail to fit, resulting in occluded text. While this mostly affects the first page, several papers also have problems with occluded text on other pages.

Given the volume of emails, and numerous iterations sometimes required by some authors, it is quite [possible, likely] that some of you have already properly [corrected, re-submitted] your papers, but that I have lost track of this. I apologise if that is the case.

Remember, the official IJCNN2019 margins are :

header : 1st page 1" (2.5cm), subsequent pages 0.75" (2cm)
footer : 1st page 0.75" (2 cm), subsequent pages 0.75" (2cm)
left & right margins 0.75" (2cm), all pages

You must re-submit corrected papers to me, preferably by Wednesday 31Jul2019 (roughly a week from today). Once corrected papers are received, I will put in the required headers and footers, and add your papers to the list to be packaged to IEEE Xplore by Chul Sung.

****************
Notes :

Most attendees of IJCNN2019 whose papers have this problem saw their papers listed in the "problematic papers" list that all attendees were asked to check. While many of those corrections have already been made, your corrections are still outstanding.

Embedded fonts in images

Here is the only email that I received regardign embedded fonts in images.

------- Forwarded Message --------
Subject: IJCNN2019 Author Guide feedback
Date: Mon, 8 Oct 2018 16:24:31 +0200
From: Simone Scardapane [uniroma1.it]

In IEEE eXpress, my main concern generally is about embedded fonts in the images. Maybe we can mention this?

+-----+
Date: Mon, 8 Oct 2018 10:17:56 -0600
From: Bill Howell. Hussar. Alberta. Canada

Yes - as a question, because I'm not familiar with that. I think I saw a reference to that in the forest of IEEE documents (maybe the LaTex template or Shell's site or something), and somebody can probably answer it. A good question is worth a thousand good answers.

Blog : Paper preparation and formatting

Table of Contents :

Wrong font

Mihael Cudic example

姚铭炜 example

임수환 Suhwan Lim example

Paper formatting corrections required - letter sized paper and margins

Paper formatting corrections required to fit within margins

Embedded fonts in images