Authors & Publish chair page, blog	Paper formatting page, blog	Initial paper submission chair, page, blog	Final paper submission chair, page, blog	Problematic papers - corrections page, blog
	Author [PDF,CrossCheck] tests page, blog	IEEE PDF eXpress - paper format chair, page, blog	IEEE electronic Copyright (eCf) chair, page, blog	Attendee downloads of papers page, blog
	Conference registration page, blog	Travel visas to Hungary page, blog	Conference presentations page, blog	HELP contacts WCCI2020, system
Non-Author actions	Paper reviews - authors' perspective page, blog	IEEE CrossCheck text similarity chair, page, blog	IEEE Xplore web-publish chair, page, blog
	IEEE Conference Application chair	IEEE Letter of Acquisition chair	IEEE Publication Form chair	Software systems page

Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : Conference Registration

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

Invitation letter issues

21Mar2019 Howell NOTE : As invitation letters are important for travel visa applications, I have posted emails about this on the Authors' Guide : Travel visas to Hungary blog.

Can a student registration cover a paper?

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Subject: 答复: IJCNN2019 BLOG comment [Conference registration]
Date: Thu, 21 Mar 2019 07:04:16 +0000
From: zhang chan <@hotmail.com>
To: Bill Howell. Hussar. Alberta. Canada

Thank you for your reply,

I received my resubmission confirmation email on 2019/3/13,
The following is the registration content part of email:

5. Register for the conference via http://ijcnn.org/registration

IMPORTANT: Each paper must have a corresponding registered author to be

included in the proceedings. Papers that do not have an associated registered author will not be included in the proceedings.

The deadline for author registration is April 1, 2019 so be sure to register by that time to ensure that your paper is included in the proceedings. Registering late may mean that your paper may not appear in the proceedings. Please ensure that you complete your registration early. Each full registration covers a maximum of two papers. Each student registration covers one paper. If an author with full registration wants to cover more than two papers, additional fee must be paid.

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发件人: Bill Howell. Hussar. Alberta. Canada
发送时间: Thursday, March 21, 2019 11:25:33 AM
收件人: ZHANG Chan
抄送: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA
主题: RE: IJCNN2019 BLOG comment [Conference registration]

Thanks for pointing this out Zhang Chan! General Co-Chair Chrisina Jayne recently responded that :

"... given the need to control costs for attendees, if ALL co-authors are students, then the registration of at least one student will cover the paper. Normally, at least one NON-student is co-author, and in that case the paper counts against their 2 paper per registration limit. ..." (approximate quotation)

The recent response is mid-way between the policies of the [decision notification, resubmission confirmation] emails. At this point, I think that the "mid-way" policy above applies :

If all co-authors are students, and at least one registers, then the paper is covered. If at least one co-author is NOT a student, then the student registrations cannot cover the paper. It is the non-student(s) registrations that must cover it from their allowance of 2 papers pere registration

The recent response is mid-way between the policies of the [decision notification, resubmission confirmation] emails. At this point, I think that the "mid-way" policy above applies :

If all co-authors are students, and at least one registers, then the paper is covered.
If at least one co-author is NOT a student, then the student registrations cannot cover the paper. It is the non-student(s) registrations that must cover it from their allowance of 2 papers pere registration

I would appreciate it if you could please forward your resubmission confirmation email to me, so that I can take a close look at the date and wording, and get back to Chrisina for clarification, if necessary.

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Subject: IJCNN2019 BLOG comment [Conference registration]
Date: Thu, 21 Mar 2019 01:57:17 +0000
From: zhang chan <@hotmail.com>
To: Bill Howell

There some question about the registration.

In the first decision notification email note, it said "Each paper requires one full registration (even if all authors of the paper are students, i.e., a student registration does not cover any paper)", but the new resubmission confirmation email get a different rules : "Each student registration covers one paper."

We want to know if we can only use student registration.

Thank you!

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Subject: RE : Need some help for IJCNN registration
Date: Wed, 20 Mar 2019 09:15:33 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Regina Legoo. INNS Meetings & Program Manager. Association Resources. Washington. DC. USA <@association-resources.com>
CC: PhD - SUN Jiamei <@mymail.sutd.edu.sg>, Angela Aites. INNS Accounting & cash receipts. Association Resources. Washington. DC. USA <@association-resources.com>

Regina, Angela - Please see Sun Jiamei's need to pay for the extra page in [his, her] conference registration. I think th website refers to the "Additional papers: $250 each", but does not mention the cost for additional pages (maximum of 2) as was the case for previous IJCNNs.

SUN Jiamei - I'm not sure what you mean by "Travel and Visa block". Authors are responsible for their own travel visa applications. You've probably already seen the conference Visa Information web-page. Additional details are on the Authors' Guide : Travel visas for Hungary.

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Subject: RE: Issues about registration for IJCNN 2019
Date: Tue, 19 Mar 2019 12:01:24 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Fanzhen <@yeah.net>
CC: Chul Sung. Publications Chair. IJCNN2019 Budapest. IBM Watson. USA <@gmail.com>

Fanzhen - General Co-Chair Chrisina Jayne says that given the expensive venue and need to control costs for attendees, if ALL co-authors are students, then the registration of at least one student will cover the paper. Normally, at least one non-student is co-author, and in that case the paper counts against their 2 paper per registration limit.

(19Mar2019 -Howell : My statement here is WRONG! : "REMINDER! Tomorrow is the early-bird registration deadline!"
Your have until 01Apr2019 to get early registration rates.
)

Given the number of issues I've been dealing with recently, I haven't properly updated the Authors' Guide : registration. I am just doing so now, so I appreciate your inquiry as a reminder!

+-----+
Subject: RE: Issues about registration for IJCNN 2019
Date: Tue, 19 Mar 2019 07:06:53 -0600
From: Bill Howell. Hussar. Alberta. Canada
To: Fanzhen <@yeah.net>

Fanzhen - Thanks for the question, as this is NOT specifically addressed by either the ijcnn : registration web-page, nor the Authors' Guide : Conference registration. I have just sent an email to General Co-Chair Chrisina Jayne to clarify the issue, but please note that she is swamped with requests and here responses recently have been delayed by several days.

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Subject: Issues about registration for IJCNN 2019
Date: Tue, 19 Mar 2019 14:00:45 +0800 (GMT+08:00)
From: Fanzhen <@yeah.net>
To: Bill@BillHowell.ca

I am writing to ask if student registration for IJCNN 2019 could cover one paper. Thank you.

Best regards,
Fanzhen

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On Mon, Mar 18, 2019 at 10:03 AM SHARAN PAI <@iiitd.ac.in> wrote:

I am a Bachelors student in IIIT Delhi.
I got a paper acceptance mail from IJCNN (This is the first paper that I have submitted) and I have a doubt regarding the registration process.

A few days on the website, it said that a student registration would cover 1 paper.
But when I checked again today, there is no mention of this on the website.

My co-author is also a student in IIIT. Would I have to do a full registration or can I still continue with a student registration to cover my accepted paper?
Sorry if I took up your time.

Cost per additional page over 8 pages (maximum of 2 additional pages)

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Subject: Need some help for IJCNN registration
Date: Wed, 20 Mar 2019 11:03:19 +0000
From: PhD - Sun Jiamei <@mymail.sutd.edu.sg>
To: Bill Howell

I'm Jiamei Sun. I got an accepted paper by IJCNN and I registered on March 14.

At that time, the web didn't charge me the fee of one extra page(my paper is 9-page). I input the number of the extra page, it still charged me only 400USD but I need to pay 525 USD.

Another issue is that there was no Travel and Visa block on the web at that time but I need it to apply for the visa.

I have emailed to ijcnn@gmial.com and ijcnn@inns.org about the two issues but got no reply.

My college told me maybe you can help.

May I know whether I need to register again? If so, is the 400USD refundable?

Thank you and looking forward to your reply.

Best regards
Sun Jiamei
SUTD-ISTD

How long will it take to get a receipt for my registration?

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Subject: Some problems about IJCNN
Date: Wed, 13 Mar 2019 16:53:20 +0800
From: To ll <@qq.com>
To: Bill Howell

I have some questions about registration fees. If I have already registered and paid for the fee，how long does IJCNN have to mail the relevant invoice to me?I'm sorry because I will graduate soon. I hope to get the invoice as soon as possible. In addition, I would like to know what the content of the invoice can be about.

Thank you

Registration fee amount