Publications Guide |
chair, page, blog
Paper formatting |
|IEEE PDF eXpress - paper format chair, page, blog||
Initial paper submission |
Final paper submission |
Conference registration |
|IEEE electronic Copyright form (eCf) chair, page, blog||
Travel visas to Hungary |
Conference presentations |
|Non-Author actions||Paper reviews chair, page, blog||IEEE CrossCheck - text-similarity chair, page, blog||IEEE Xplore - web-publishing chair, page, blog|
|IEEE Conference Application chair||IEEE Letter of Acquisition chair||IEEE Publication Form chair|
|Official Due Dates link||
Paper submissions :|
Paper acceptance :|
Early registration :|
Final submissions :|
IEEE Conference Application This is usually prepared by the General Chair(s), but as Publications Chair I did it for IJCNN2019 to speed the processes below up. You must specify the use of IEEE [PDF eXpress Plus, eXplore, CrossCheck] and perhaps a few other details....????
IEEE Letter of Acquisition The IEEE Conference Application must have been accepted (or at least submitted) before the IEEE Letter of Acquisition can be submitted, but I suggest that you don't wait. Prepare it early, and leave it in "Edit Mode" so that you aren't messing with it if deadlines get compressed.
IEEE Publication Form "Officially" the IEEE Conference Application (see above) must have been accepted (or at least submitted) before the Publication Form can be submitted, but I suggest that you don't wait. Prepare it early, and leave it in "Edit Mode" so that you aren't messing with it if deadlines get compressed.
IEEE PDF eXpress plus Following acceptace of the IEEE Publication Form, the IEEE will setup a PDF eXpress Plus site for the conference. They will email you a temporay password and link to the site, and provide a guide for its use. ?Set this system up so that authors can check their paper formats as they START preparing their initial paper submission.?
IEEE Cross-Check plagiarism checks
After the IEEE Publication Form has been accepted, Register for IEEE CrossCheck when you receive the email notice of acceptance of the IEEE Publication form.
Paper reviews Tomasz Cholewo's paper submission system is CORE to the publications process!! Tomasz sets it up on request from the Publications Chair (or for IJCNN2019 by inquiry by the INNS management contractor). While not directly involved in the review process, the Publications Chair must be aware of its progress, and prompt the General Co-Chairs if needed for an early setup and testing.
The Publications Chair requires admin priviledges to be able to access papers for [CrossCheck, eCf confirmations, conference program. proceedings]. The [General, Program] Co-Chairs test it with practice submissions, and the INNS management company provides a portal and quick instructions for authors on the www.ijcnn.org site.
IEEE Electronic Copyright Form (eCf)
After the IEEE Publication Form has been accepted, the IEEE Electronic Copyright Registration Form is sent out to you (or the person who registered the [conference, publications] ~2 WEEKS before the initial Paper Submission deadline that you defined in your ?[IEEE Conference Registration, IEEE Publication]? form.
A link to this form must be provided to authors : in the paper submission confirmation email, on the conference Paper Submissions web-page, and in the Authors' Guide for the IEEE electronic Copyright form (eCf).
IEEE eXplore web-publishing of conference proceedings
In the IEEE Conference Application, you must have committed to IEEE Xplore web-publishing of conference proceedings. AFTER the conference, papers are packaged with other material, and the package is submitted within ?6 weeks? to IEEE eXplore. ... further comments to be added later ...
Follow the [initial, final] paper submissions : (-6 to -4 months)
IEEE Cross-Check plagiarism checks
Technical Co-Chairs - do the paper checks, making detailed notes on papers to be considered for rejection consistent with "policies" as described in the Authors' Guide : IEEE CrossCheck web-page, plus feedback from reviewers where available.
Publications Chair provides back-up to assist the Technical Co-Chairs. Also, a list of papers with authors that may be under a "publication ban" is provided to the IEEE Intellectual Property group (IEEE-IP) - see below.
General Co-Chairs make the final decisions on rejections.
IEEE Intellectual Property group (IEEE-IP) - looks closely at the list of authiors potentially under a "publications ban" and confirms whether or not the papers will be removed from the list of papers in IEEE Xplore online proceedings. Note that they are very cautious about this - even if author names are the same as banned authors, it requires confirmation of the instution etc to make sure that innocent authors are not unduly punished.
IEEE PDF eXpress plus Publications Chair : Respond to any problems that authors are encountering with this, and where appropriate get them to go through PDF eXpress help. Note that most requests for help might go to the [Program, Technical] Co-Chairs.
IEEE Electronic Copyright Form (eCf) after the final paper submission deadline
Publications Chair : Double check to make sure that the system is working well before the final paper submisssion deadline! If it fails, as in IJCNN2017, it creates a huge amount of work! Email a reminder to authors who have not yet submitted the eCf. [General, Program] Co-Chairs may also be doing this?
Publish the conference program book :
Prepare front-end material : (-6 to -4 months)
INNS managment company : [front&back covers, table of contents, layout of conference rooms, Organising committee list, Topic chairs, ?Reviewers?
[INNS, IEEE-CIS] President, General Co-Chairs] : Write welcome text forthe conference.
Build the conference schedules : after paper acceptance (-6 to -4 months)
[General, Program] Co-Chairs : After the "camera ready" paper submission deadline, iteratively produce the schedule of conference [sessions, papers], using Tomasz Cholewo's paper submission system, and Yoonsuck Choe's Latex setup.
Publications Chair : Produce (via LaTeX) the "program at a glance".
Build the conference program book : after "camera-ready" paper submission deadline (-4 months)
[Publications Chair, INNS management company] : Use the [front end material, conference schedules] and Yoonsuck Choe's Latex setup to iteratively produce the electronic version of the conference program.
Publish and ship the conference program : (-3 months)
This is done by the INNS management company, who selects the publisher. Often a publisher local to the site of the conference is selected.
On-line publishing of conference proceedings after the conference
IEEE eXplore (+0.5 month)
Once the conference has taken place, "no show" papers that were not authorized by the ?Program? Co-Chairs are removed from the list of papers that go in the proceedings. ... as I have not personally done this part of the publications, more comments etc should be added by others later. IEEE links do provide many details ...
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