Authors & Publish chair page, blog	Paper formatting page, blog	Initial paper submission chair, page, blog	Final paper submission chair, page, blog	Problematic papers - corrections page, blog
	Author [PDF,CrossCheck] tests page, blog	IEEE PDF eXpress - paper format chair, page, blog	IEEE electronic Copyright (eCf) chair, page, blog	Attendee downloads of papers page, blog
	Conference registration page, blog	Travel visas to Hungary page, blog	Conference presentations page, blog	HELP contacts WCCI2020, system
Non-Author actions	Paper reviews - authors' perspective page, blog	IEEE CrossCheck text similarity chair, page, blog	IEEE Xplore web-publish chair, page, blog
	IEEE Conference Application chair	IEEE Letter of Acquisition chair	IEEE Publication Form chair	Software systems page

Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Travel visas for Hungary

IJCNN2019 Invitation Letters to help with your visa applications - request via a new portal!

23Mar2019 The team at Association Resources are setting up a portal on the IJCNN2019 [registration, invitation letters] web-page, hopefully by 28Mar2019. Visit that web-page to request an invitation letter.

If you are having problems with getting an invitation letter after 28Mar2019, contact : Karen Gonzalez. Membership-Payments-Websites-Admin. Association Resources. Washington. DC. US.

The information below comes out immediately with a simple web-search, so it's probably not of much help. However, if you have [strong, useful] recommendations that may be useful to other [WCCI,IEEE-CEC, IJCNN, IEEE-FUZZ] attendees, please email to the Travel visas blog (see the menu near top of this page to go to the blog). Note that you have to do the travel visa applications yourself, as it does NOT involve the conference Organising Committee.

For citizens of countries requiring a travel visa
(See below for exempted countries)

Check the official Hungarian government site for up-to-date and much more complete travel visa information!!! :
Consular Services site, Ministry of Foreign Affairs.

A few key themes discussed (you may need to go into other details as well) :

"Short term stay" visa application description : This seems to be a very well explained document, with links
Basic rules for the issuance of Schengen visas (this applies to Hungary)
Where to submit a visa application?
List of third countries, where a Schengen state issues visas on behalf of Hungary
Which of the Hungarian consulates is responsible for issuing a visa?

Several other documents are required for visa applications, of which I only show a few below :

Travel medical insurance
certificate of the financial coverage of his/her expenses
a certificate of the purpose of the visit.
For the purpose of attending a conference: invitation letter issued by the host organization, confirmation on participation issued by the host organization, and/or a certification issued by the delegating organization; receipt on payment of the registration fee.
Check the website for more details ...

Publications Chair comment : ??While invitation letter were provided by the conference Organizing Committee in the past, this is not normally the case anymore.??

Visa fees 60 EUR for Uniform visa short-term entry visa(C)

As stated in the "Short term stay" visa application description :

"... Attention! A visa is only apreliminary permission for entry, which does not authorize its bearer automatically to enter the country. The traveller may be requested to provide proof of the existence of the conditions of his entry and stay in Hungary and, if he is not able to fulfil this, he may be returned from the border. ..."

Countries for which travel visas are NOT required for stays <60 days
This section is very well described on the official Consular Services site website, Ministry of Foreign Affairs.

European Schengen Area
Hungary joined the Schengen Area on 21 December, 2007. From that time visas and residence permits issued by one of the Schengen Member States are valid also for Hungary, and visas/residence permits issued by Hungarian authorities are - as a general rule - also valid for the entire Schengen Area.

Schengen Countries include three non-EU members (Iceland, Norway, and Switzerland):

Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland

non-Schengen EU members : Bulgaria, Cyprus, Ireland, Romania and the United Kingdom still do not participate in the Schengen cooperation

Citizens of the EU/EEA member states and of the following countries may travel to Hungary without a visa and may stay there for a maximum period of 90 days:

Andorra, Argentina, Australia, Brazil, Brunei, Canada, Chile, Costa Rica, Croatia, Guatemala, Holy See, Honduras, Hong Kong (the exemption applies only to holders of a "Hong Kong Special Administrative Region"), Iceland, Israel, Japan, Macao (the exemption applies only to holders of a "Regio Administrativa Especial de Macau" passports), Malaysia, Mexico, Monaco, New Zealand, Nicaragua, Norway, Panama, Paraguay, Salvador, San Marino, Singapore, South Korea, Switzerland, United States of America, Uruguay, Venezuela

Other references :

Passport & Visa Requirements - besides visa information, "Visit Budapest" also has useful information about visiting the city.

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :

Initial submission of your paper to the IEEE paper review system.
Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
Submission and approval of a properly revised final paper.
Travel visa approval, for citizens of countries required to do that by Hungary.
?What else have I forgotten? ...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC

2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019

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