Conference Guides Authors' Guide Publications Guide Publicity Guide Reviewers' Guide Sponsors' Guide
Authors & Publish
chair page, blog
Paper formatting
page, blog
Initial paper submission
chair, page, blog
Final paper submission
chair, page, blog
Problematic papers - corrections page, blog
Author [PDF,CrossCheck] tests page, blog IEEE PDF eXpress - paper format chair, page, blog IEEE electronic Copyright (eCf) chair, page, blog Attendee downloads of papers page, blog
Conference registration
page, blog
Travel visas to Hungary
page, blog
Conference presentations
page, blog
HELP contacts
WCCI2020, system
Non-Author actions Paper reviews - authors' perspective page, blog IEEE CrossCheck text similarity chair, page, blog IEEE Xplore web-publish chair, page, blog
IEEE Conference Application chair IEEE Letter of Acquisition chair IEEE Publication Form chair Software systems page
Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Authors' Guide

The purpose of this Authors' Guide website is to provide [simple, compact] [text, images, links] to assist young researchers' use of the IEEE conference systems and [WCCI, IEEE-CEC, IJCNN, FUZZ-IEEE] requirements. It might also help as a map for experienced scientists who are not familiar with the IEEE systems. It will not be much help to scientists who are familiar with those systems. Blog web-pages are also available for each web-page.

Author actions : paper preparation through conference attendance

For [first time or rare] use, the [terminology, process] of the IEEE system can be a bit confusing. It's important NOT to omit actions at critical stages of the process, and perhaps the Authors' Guide [web-pages, blogs] will help with that. Note that the actual conference web-pages are the PRIMARY and OFFICIAL sources of information for authors, and will suffice for authors experienced with IEEE conferences, very few of whom refer to the Authors' Guide.

See the "menu" near the top of this webpage for deadlines.

Non-Author parts of the paper process

These sections are intended as a very basic outline of how paper submissions are processed by the various conference committees. Although not of much use to experienced authors, handy references might be of interest, or even useful, to young authors. Note that most information is available to the public, but access to some links is restricted to conference [authors, Organising Committee members, IEEE [Meetings, Conferences, Events] staff, members].

Non-Author Guides : for [Publications, Publicity, Reviewers, Sponsors] Chairs

The Guides linked below are provide information on [responsibilities, timelines, processes] for the respective Chairs. They are not as well developed as the Authors' Guide, but still may provide some guidance, or at least one or two tools or examples for the positions. Many of the Authors' Guide web-pages have corresponding blogs, built from email exchanges with authors who were having problems.

The Publications Guide menu links to the Authors' Guide, but the Authors' Guide does NOT link to the other Guides, as I found that it was sometimes confusing to me to "shift contexts", and I thought that it might just confuse too many authors, who generally don't want to see the details of the Chair responsibilities. However, some authors may be assuming Chair positions in the future, and this is one way to get to know what is involved. Others may just be curious.

None of the Guides have been updated since IJCNN2019, and I have no intention of doing so in the future. They are far from complete, especially the blog postings. The Guides and the related software did take considerable time to setup and maintain. No, I did not build Guides for the other conference Chairs, as the Guides above were developed for my own recent responsibilities.

Key web-pages deserving special attention

Some future possibilities

18Jan2020 While I won't be doing this, as I'm "retiring" from involvement in conference Organising Committees, here are some ideas for anyone wishing to provide their own Guides :
REMINDERS : This Authors' Guide is specific to the IEEE conference paper system, and for the most part links to, or repeats, information that is COPYRIGHTED by the IEEE. Keep in mind that the IEEE processes something like 1,800 conferences per year, and delays exceeding a week are to be expected, with longer delays during high-activity parts of the year. So don't wait too long before starting each process!
Author preparations for the conference include (roughly in squence) :
  1. Initial submission of your paper to the IEEE paper review system.
  2. Receipt of an email paper acceptance notification from the Program Co-Chairs via the IEEE paper review system.
  3. Payment of the conference registration fee. At least one of the co-authors must be registered for the conference to present the paper.
  4. IEEE approval of a signed IEEE electronic Copyright form (eCf) (online submission)
  5. Submission and approval of a properly revised final paper.
  6. Travel visa approval, for citizens of countries required to do that by Hungary.
  7. ?What else have I forgotten? ...

Directory of available files for this webpage

Many thanks to our Sponsors & Exhibitors

Ongoing support : [IEEE, IEEE-CIS] for [CEC, FUZZ, IJCNN]; INNS for IJCNN; [IET, EPS] for CEC
2020 IEEE World Congress on Computational Intelligence, Glasgow, Scotland.....19-24 July 2020

2019 International Joint Conference on Neural Networks, Budapest, HUNGARY.....14-19 July 2019
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