Subject: RE: Publicity co-chair for the IEEE conference series on Developmnet|
From: "Bill Howell. Hussar. Alberta. Canada" <>
Date: Thu, 29 Jun 2017 14:47:21 -0600
To: Abir "Hussain." General "Chair." 2017 Conf on Development of E-Systems
Cc: Dhiya "Al-Jumeily." Publicity "Co-Chair." 2017 Conf on Development of
Abir - Thanks for the offer, but I am desperately trying to reduce my volunteer commitments given a new major project and a growing need to spend a great deal of time helping my aging parents (not to mention huge delays or postponements of several other priority projects). I prefer NOT to have an official role in your conference, but would be happy to provide a limited amount of advice over the course of your publicity campaign, but only when I can afford to do so.
However, I have taken 5.4 hours this morning to update and broaden a document describing how I handle mass emails, plus I created a "severely reduced data" mass email spreadsheet that I use to manage the combined [WCCI, IJCNN, INNS_BigDat&DeepLearn] mass email list.
I have also included a more general description of Publicity efforts for a past conference, but that is weak in the area of Social Media. Simone Scardapane has been very innovative in doing interviews of plenary speakers, and TENG Teck Hou has done a great job of postings to user groups etc, both of them for several conferences and ongoing.
A key point is where you get the mass email lists, and the policies governing their use. The IEEE-CIS and INNS are very careful (at least with me) on how to control the people using the lists, and limiting their use to single conferences. An appendix in the mass email document gives a recent email describing the mass email policies for IJCNN. This may be quite different for your [organisation, conference]. Just remember that easy [recipient response, removal] of emails from lists on request is a legal requirement in most countries.
The files below can be downloaded from my "Neural network conference publicity" directory :
I realize that my "package" is quite a mess, but hopefully it will be of help. It also gets into practical details that mere conversations cannot.
Mr. Bill Howell
P.O. Box 299, Hussar, Alberta, T0J1S0
member - International Neural Network Society (INNS), IEEE Computational Intelligence Society (IEEE-CIS)
IJCNN2017 Anchorage Publications Chair, mass emails, www.ijcnn.org
WCCI2018 Rio de Janiero : Publicity committee, http://www.ecomp.poli.br/~wcci2018/committees/
Retired: Science Research Manager (SE-REM-01) at Natural Resources Canada, CanmetMINING, Ottawa
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-------- Forwarded Message --------
It was really nice to talk to you at the IJCNN in Alaska this year. As I mentioned to you, I would be very much grateful if you could support our team and accept my invitation to become the publicity co-chair for the Development of E-Systems Engineering conference in Edinburgh. I understand that you mentioned you are very busy and you could not have time, but we need you to inherit your extensive experience as publicity chair to IJCNN to our researchers who will work extensively with you to do the required works.
Please let us know what you think.
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